Edwinstowe
Parish Council
Working to
make a difference
Clerk – Alice Dunn
Tel: (01623) 824243
Fax: (01623) 824243
Email – edwinstowe.pc@btconnect.com
Minutes of the Ordinary Meeting of the Council held on Tuesday 20th
October 2009 at 7.00pm in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs J Sansom (Acting-Chair), Starbrook, Benison, Benson,
Benham, A Sansom
Welcome by the Chairperson
09/087 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
Cllr Benson – 09/103, Tree Works in St Mary’s Churchyard
Apologies were received from Cllr Hopkinson – holiday, Cllr J
Pepper – ill health, Cllr M Pepper – work commitment, Cllr
Ward – work commitment, Cllr Woodhead – work commitment
Cllr Benison gave apologies for D/Cllr Bird – meeting and D/Cllr
Moore – on holiday. Please note: all apologies should be given
to the Clerk before the meeting. The reasons were received and accepted.
09/088 CHAIRPERSON’S ANNOUNCEMENTS
Keith Battison the Cemetery Groundsman was taken into hospital last
Friday with breathing difficulties. He has now been discharged. Best
wishes from the Council.
09/089 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
15th September 09
Via Cllr Benison, Cllr Ward wished to raise the following – under
minute ref 09/071: -
‘Cllr Ward was told by the Clerk that they (the Parish Council),
are waiting for clarification of the usage of the words, “Working
to make a difference” which appear on the council’s stationery.
The logo (which does not belong to the parish council), was not the
point in question. Cllr Ward did not use it on his own correspondence,
as claimed and suggested, but on a Parish Council memorandum, on Parish
Council business.’
A Councillor stated that the Parish Council letterhead should not
be used by individual councillors.
Under minute ref 09/082: -
‘Cllr Ward did not state that he could cover the cost of producing
a Parish Plan from his annual allowance, but that he would consider
a request for part of the funding required.’
The Minutes were signed by the Acting Chair.
09/090 MATTERS ARISING FROM THE MINUTES
i. Reply to Cllr Ward Concerning Use of Village Logo/Letterhead
A letter has been sent from Cllr J Pepper to Cllr Ward concerning his
use of the Parish Council letterhead.
‘With regard to your comments at this week’s (September)
meeting concerning minute reference 09/055; the error was on my (Cllr
J Pepper) part when I proof read the minutes. I should have noticed
that he wording was incorrect and where is read ‘logo’ is
should have read ‘letterhead’; the correction will be made
in this month’s minutes to state that.’
09/091 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i. Henton Rd Traffic Calming
The Parish Council needs to write to Highways requesting the specific
traffic calming measures and the reasons for them. It was agreed to
request yellow lines and speed bumps. Action – Clerk to write
to Highways
ii. 47 High St – Carpet Shop
After much research it has been established that 47 High Street is owned
by Spar. Enquiries have been made and the Clerk is awaiting a return
call.
iii. Dog bins & Poop Scoop Bags
If the Parish Council would like more dog bins we need to purchase and
erect them ourselves. All costs to the Parish Council. We would then
need to contact N&SDC to have the bins placed on the emptying schedule.
It was agreed not to purchase any more dog bins at the present time
but to look at in the next financial year.
N&SDC do not currently run a scheme for free dog poop bags and
there is no intention to run one in the near future.
iv. Dog Exclusion on Sherwood Fields
The signs have now been put around the site. The next Sherwood Fields
meeting will take place on 3rd November 2009 and this will be an agenda
item. Cllr Benison reported that the site only has a dogs on lead order
placed on it at present. Clerk to check with N&SDC
v. Relocation of CCTV Cameras
Cllrs J Sansom, Starbrook and Benison recently met with Mark Henry from
N&SDC to discuss the options available to the parish council in
respect of the existing CCTV cameras in Edwinstowe. However, there is
an outstanding invoice that needs to be paid before N&SDC will consider
any requests. The outstanding invoice should be split three ways between
the parish council, surgery and library however, no response has been
received from the surgery and no records can be found concerning the
library’s contribution. Action – agenda item next meeting
vi. Storage Container Abbey Rd Garage Site
The garage at Abbey Road is leaking and in poor condition. The option
of renting a secure metal storage container for this site has been looked
at and will cost £8 per week for a container measuring 20ft x
8ft. It was agreed to rent a storage container subject to approval from
the planning department. Clerk to research with planning
vii. 4th Ave Play Area
It had been requested by D/Cllr Moore that the minute book be checked
as she was under the impression the council had agreed that the youth
play provision be sited next to the 4th Avenue play area. The Chair
confirmed that the minutes were accurate and no decision or agreement
had been made. This was confirmed at the meeting.
viii. Section 106 Monies/Old Station Yard – Approval to Claim
From N&SDC
The section 106 monies relating to youth provision on the Old Rufford
School site have now been received at N&SDC. Previously the Clerk
had sent N&SDC invoices for the Rufford School monies and also monies
relating to Old Station Yard. However the district council now require
a letter with the minute reference showing the approval from the parish
council. The Council agreed unanimously for the Clerk to send the letter.
Thoresby Welfare Licence
ix. Sale of Lansbury Rd Play Area
x. Proposed Designated Public Place Order
xi. Village Hall Transfers – Roof Windows
09/092 CHAIRPERSONS CORRESPONDENCE
09/093 RECEIVE PETITIONS
Bus Stop Bench Ollerton Rd
09/094 PUBLIC PARTICIPATION/QUESTION TIME ----- (20 MINUTES)
09/095 MEMBERS QUESTION TIME ----- (20 MINUTES)
09/096 TO RECEIVE REPORTS MINUTES & RECOMMENDATIONS FROM WORKING
GROUPS
Cemetery
Crime Reduction
Events
09/097 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
09/098 RESOLUTIONS OR RECCOMMENDATIONS
09/099 FINANCES
1. To review the statement of income & expenditure
2. Matters arising from the statement
3. Financial correspondence
4. Financial matters
External Audit Report
Resolution to add Cllrs Starbrook & Benison to Natwest Bank Mandate
& Remove Cllrs Bird & Winn
5. Grants – CAB
6. Cheques for approval
Retrospective
Payee Description Amount (incl VAT)
NALC Finance Course – Clerk £37.50
Severn Trent Pavillion Water £551.74
Oak Industrial Toilet Rolls/Black Bags/Disinfectant £147.43
Hall-Fast Boots £15.00
Swift Fire & Security Service £28.75
Phs 01.10.09 – 30.09.10 £59.90
Corona Energy Pavillion Gas £1,083.54
Village Hall Mgt Cttee Electric to 25.09.09 £48.06
David Rose Lighting Bulb for Uplight for West Lane Tree £33.67
UK Fuels September £94.98
N&SDC Pavillion Rates 07/08 & 08/09 £4,005.82
Payee Description Amount (incl VAT)
County Supplies Locking Toilet Roll Holders £12.65
Ulyett Landscapes Sherwood Fields – September £109.25
Ulyett Landscapes Cemetery – September £120.75
Ulyett Landscapes Old Rufford School – September £347.88
Ulyett Landscapes Village Cutting – September £677.5
Severn Trent Water Mansfield Rd Toilets £109.91
B&Q Concrete etc – Cenotaph fence £38.75
Sherwood Community Bus September £100.00
Intervend Water Machine – rent/water/cups £13.23
County Supplies Brush Heads £30.08
SAS Trade & DIY Keys/Equipment £58.50
Swift Fire & Security Annual Maintenance £277.15
Clement Keys 08/09 Audit Fee £1,006.25
Viking Direct Files/Ink £41.91
Viking Direct Credit Note £53.35
Viking Direct Ink/Shredder £84.44
Viking Direct Safe/Paper £76.27
09/100 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
To be sent out with agenda
09/101 CORRESPONDENCE
See Attached Sheet
09/102 REPORTS from councillors TO BE SENT OUT WITH AGENDA
09/103 PLANNING MATTERS
Documents to be viewed in council chambers
09/104 DATE OF NEXT MEETING – 17 November 2009
In view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
09/105 CONFIDENTIAL
1. To approve the confidential minutes of the previous confidential
meeting
2. Matters arising from the Minutes
3. Tender decisions
4. Staff Matters
5. Items that could cause disquiet
Request to move Public & Members Question time on the Agenda after
Matters Arising
09/101 20 October 2009 Correspondence for Information (COPIES ARE AVAILABLE
TO VIEW IN COUNCIL CHAMBERS)
County Wise News Letter Noted
N&SDC Launch of N&SDC Active Card Noted
NCC Planning & Landscape Brief Noted
NCC Travel & Transport Brief Noted
Notts Fire & Rescue News Letter Noted
Sherwood Forest Ploughing Match Grant – Thank you Noted
N&SDC Local Development Framework Core Strategy Options Report Noted
Community Bus News Letter Noted
Dukeries Home Start AGM Minutes & Annual Report Noted
Bassetlaw Newark & Sherwood Community Safety Partnership Agenda
Noted
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW
IN COUNCIL CHAMBERS)
N&SDC Parish Conference Monday 9th November 09 6.30pm Let Office
know if you wish to attend Cllrs Benson, Benham and Benison to attend.
Clerk to inform and send relevant paperwork
Ollerton & Boughton Town Council Invite to Christmas Light Switch
On 4th December 09 Noted
Ollerton & Boughton Town Council Planning Training for Parish Councillors
19th November 6 – 9pm Cllrs A Sansom, J Sansom and Benison to
attend. Clerk to send cheque and relevant paperwork
Rufford Parish Clerk Meeting with Paddy Tipping 27th November 9.30am
County Hall 3 attendees required – A614 Cllrs J Sansom, Benson
and Benison to attend. Clerk to send details
Thoresby Welfare Use of Welfare for Meeting on Thursday 15th October
2009 Noted
Louise Lowe (Edwinstowe Library) Request for Stained Glass Window to
be returned to Library because it is mentioned on the Village Trail
leaflet and visitors have been asking to view it. The stained glass
panel is the property of the Edwinstowe, Arts Heritage and Festival
Organisation. Clerk to forward details of the Chair to Louise Lowe
09/103 PLANNING MATTERS 20th October 2009
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 09/00833/FUL
Applicant: Mrs N Monks
Proposal: Single Storey Side Extension
Site Address: St Marys School
APPROVED
2. Application No: 09/00956/FUL 09/00955/ADV
Applicant: Mr C Aristouli
Proposal: Installation Of New Shop Front & Replacement Facia Sign
& Hanging Sign
Site Address: Robin Hood Plaice High Street
APPROVED
3. Application No: 09/01052/FUL
Applicant: Mr P Pallant
Proposal: Erection of Wooden Summer House
Site Address: 6 Rufford Road
APPROVED
4. Application No: 09/00922/FUL
Applicant: Mrs E Hannah
Proposal: Single storey rear extension
Site Address: 88 Abbey Road
REFUSED
5. Application No: 09/00986/FUL
Applicant: Miss R Czechowski
Proposal: Single Storey Front & Rear & 2 Storey Side Extension
Site Address: Cherrymio, Occupation Lane
APPROVED
6. Application No: 09/01022/OUT
Applicant: Mr M Jones
Proposal: Outline erection of dormer bungalow with access on to Occupation
Lane
Site Address: Land to rear of Rufford Road
APPROVED
B. PLANNING APPLICATIONS
1. Application No: 09/01071/FUL
Applicant: Mr M Atkin
Proposal: Conversion of a coal bunker & extension to garage
Site Address: 3 Rufford Road
RETROSPECTIVE
2. Application No: 09/01443/FUL
Applicant: Mr D Clifton
Proposal: Two storey rear & side extensions, Single story side extension
& internal alterations
Site Address: 15 Birkland Drive
3. Application No: 09/01246/FUL
Applicant: Mrs C Holland
Proposal: Single story side extension
Site Address: 15 Thoresby Avenue
C. OTHER MATTERS
Town & Country Planning Act 1990
Designated Conservation Area: Edwinstowe
Tree Works: St Marys Church Yard Felling of Dead Cherry Tree
Notification Reference 09/01298/TWCA (Retrospective)
For Discussion
Application No: 09/00761/OUT
Applicant: Hartleys Projects Ltd
Proposal: 4 Self Contained Flats Outline Proposal Only
Site Address 5 – 7 Mansfield Road (Edwinstowe News)
