Edwinstowe
Parish Council
Working to
make a difference
Clerk – Alice Dunn
Tel: (01623) 824243
Fax: (01623) 824243
Email – edwinstowe.pc@btconnect.com
Minutes of the Ordinary Meeting of the Council held on Tuesday 17th
November 2009 at 7.00pm in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Starbrook, Benison, A Sansom, J Sansom, L Ward, J Benson,
M Hopkinson, D Benham
2 Members of the Public and PCSO Childs
Welcome by the Chairperson
09/107 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
Cllr Benison – Grant application for Edwinstowe Young People’s
Action Group
Apologies were received from Cllrs J & M Pepper due to ill health
of J Pepper, Cllr Woodhead – illness. D/Cllr Bird – prior
commitments. The apologies were received and approved.
No apologies were received from D/Cllr Moore.
09/108 CHAIRPERSON’S ANNOUNCEMENTS
i. Village Hall Break In
After the recent break in at the Village Hall, a youth was arrested
and has been to court. He pleaded guilty and had his reparation order
increased by 24 hours.
ii. Edwinstowe Pre-School Playgroup Inspirational Garden
An invitation has been extended to all councillors for the opening of
the garden at the rear of the Village Hall. The event will take place
on Sunday 22nd November 2009 between 11.00 am and 3.00 pm.
09/109 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
20th October 09
The minutes were approved and signed by the Acting Chair.
09/110 PUBLIC PARTICIPATION/QUESTION TIME ----- (20 MINUTES)
A member of the community expressed concern that negative comments concerning
the Parish Council had been made by a Councillor at a recent Neighbourhood
Watch meeting.
09/111 MEMBERS QUESTION TIME ----- (20 MINUTES)
Cllr Benson – the date of the forthcoming meeting with Paddy Tipping
MP concerning the A614 has been changed to 18th December 2009 and Cllr
Benson is no longer able to attend.
Cllr Benham – is there an update concerning the request for a
regular meeting with police before the Ordinary Meeting. Confidential
Agenda Item
09/112 MATTERS ARISING FROM THE MINUTES
Cllr Benham asked whether there had been any further contact with the
owners of the old Lateshopper after the recent meeting concerning the
condition of the building. The Clerk confirmed that nothing had been
received to date.
09/113 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i. Proposed Closure of Fourth Avenue Footpath near Bright Beginnings
Nottinghamshire County Council is proposing to close the above footpath.
It was unclear from the paperwork where the proposed closure started
from. It had also recently been discovered that at least part of the
footpath was owned by one of the neighbouring properties. As there were
still a lot of unanswered questions, it was decided to defer a decision
until more information was discovered. Action – Clerk to investigate
further
1923hrs Cllr Ward left the meeting
ii. CCTV
The Acting Chair, Cllr Benson and the Clerk recently met with Jim Besson
(N&SDC) to clarify the situation regarding the outstanding CCTV
monitoring invoices and the possible movement of the CCTV cameras. It
was agreed that Jim Besson would write to Ian Harrison at N&SDC
to request the outstanding invoices be deferred until 2010 as there
was no provision in the current year’s budget to pay them. It
was felt that the situation needs to be moved forward as soon as possible.
Clerk to chase Jim Besson/Ian Harrison for an update.
iii. Christmas 2009
Thanks to Sarah’s hard work the licence for the Christmas lights
has now been approved. The format will be the same as last year however,
this year Santa’s Grotto will be in the library together with
a photographer and face painter. There will be a supervised bouncy castle
at the top of the High Street and Lily at Castle Courtyard has arranged
live music and a magician. Most of the stalls have been filled.
iv. Dog Exclusion Order – Sherwood Fields
Clarification was sought from Terry Lee, N&SDC who stated that the
area has been advertised as a Dog Exclusion Area. To change the area
to Dogs on Leads would take time and be costly.
v. Sale of Lansbury Road Play Area
The Acting Chair has signed the contracts which are now with our Solicitors.
By waiting a week the village has gained an extra £19,520 to use
on village projects.
vi. Bench at Bus Stop on Ollerton Road
We are currently looking at the possibility of removing the bench from
Boy Lane as there have been complaints regarding young people congregating
in the area but before deciding, we will letter drop the residents for
their views. Action – Clerk to send letter to residents
vii. Letter from Betty Ilet concerning the village logo
This letter was in relation to an earlier agenda item concerning the
use of the Parish Council letterhead. The previous minute referred to
the use of the ‘logo’ in error it should have read ‘letterhead
– this was subsequently corrected. Mrs Ilet sent two letters explaining
the history of the ‘logo’ and its intended use. Action –
Clerk to write to Mrs Ilet
viii. Proposed Sale of Bishops Court
There was an article in the Chad recently stating that Bishops Court
is to be sold. It was agreed to write a letter of support offering support.
Action – Clerk to write letter
09/114 CHAIRPERSONS CORRESPONDENCE
Due to ill health Cllr J Pepper has sent a letter to the Council requesting
approval for his absence for six months. His last official duty was
on 25th October 2009. Cllr Benson proposed to give dispensation, Cllr
Starbrook seconded. Agreed unanimously
Cllr J Sansom is happy to continue as Acting Chair but would like a
Deputy Chair. Volunteers were sought. Cllr Benson was proposed and was
seconded by Cllr A Sansom. Agreed unanimously
09/115 RECEIVE PETITIONS
None
09/116 TO RECEIVE REPORTS MINUTES & RECOMMENDATIONS FROM WORKING
GROUPS
The Chair has taken advice concerning the difference between Working
Groups and Committees. Working Groups cannot make decisions, there is
no requirement to take minutes, and do not have public/press at the
meetings. Committee Meetings run the same as the Ordinary Meetings.
It was decided to continue with Working Groups and to set out clear
Terms of Reference at the next meeting of each group.
09/117 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
None
09/118 RESOLUTIONS OR RECCOMMENDATIONS
No
09/119 FINANCES
Due to illness and prior engagement that could not be changed the Finance
Meeting had to be postponed and will now take place on Wednesday 25th
November 2009.
1. To review the cash book balance
2. Matters arising from the statement
None
3. Financial correspondence
None
4. Financial matters
5. Grants – Edwinstowe Young People’s Action Group
It was agreed to send a cheque for £500
6. Cheques for approval – approved and signed by Acting Chair
Retrospective
Payee Description Amount (incl VAT)
Cash Petty Cash £96.97
Robert Acton Products Bag Holders £57.50
British Gas Pavillion £84.02
Corona Energy Pavillion £749.70
N&SDC Car Parks NNDR £1,212.50
Oak Industrial Supplies Equipment £113.34
Phs 26.11.09-25.11.10 £377.87
Top Banana Christmas Advertising £115.00
UK Fuels Sept/Oct £173.17
Village Hall Management Committee 50% Bins/H&S Posters £123.88
09/120 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
None
09/121 CORRESPONDENCE
See Attached Sheet
09/122 REPORTS from councillors TO BE SENT OUT WITH AGENDA
Report from PCSO Childs
The last two weeks have been very proactive. One arrest has been made
for possession of a controlled drug as a result of information from
a resident. Currently working with the anti social behaviour team. One
ASBO has been given issued, three more pending.
Currently there are a lot of problems with youths congregating and
graffiti on the footpath (23) near Bright Beginnings. Police are paying
attention to the area.
09/123 PLANNING MATTERS
Documents to be viewed in council chambers
09/124 DATE OF NEXT MEETING – 19th January 2010
In view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
09/123 17 November 2009 Correspondence for Information (COPIES ARE AVAILABLE
TO VIEW IN COUNCIL CHAMBERS)
NCC Parish & Town Council Event 7pm – 8.30pm Thursday 10th Dec
09 County Hall Cllr Benison to attend.
NALC Planning Training Seminar Thursday 28th Jan 2010 South Muskham Village
Hall 6pm – 9pm Cllr Benison to attend.
Sue Kirkpatrick – Archway House Dangerous Crossing A6705 Email concerning
the dangerous cycle crossing on the A6075. The warning signs are too close
to the crossing, visibility for vehicles is poor and the signs get very
dirty. Agreed to support Sue Kirkpatrick and forward email to Paddy Tipping.
Fred Gray Parish Council Risk Assessments Agreed to agenda in January
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW
IN COUNCIL CHAMBERS)
Town & Country Grounds Maintenance Company Noted
ODEF Ollerton Guide Book Noted – Agreed to order some copies
Dukeries Home Start Management Committee Meeting Minutes Noted
The Playing Field News Letter Noted
Friends of Sherwood Heath, Cockglode & Rotary Woods Minutes Noted
Countryside Voice Magazine Noted
NCC Planning & Landscape Brief Noted
N&SDC Community Action For Climate Change Noted
09/125 PLANNING MATTERS 17th NOVEMBER 2009
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 09/01071/FUL
Applicant: Mr Atkin
Proposal: Conversion of a coal bunker & extension to garage
Site Address: 3 Rufford Road
APPROVED
2. Application No: 09/01246/FUL
Applicant: Mrs Holland
Proposal: Single storey side extension
Site Address: 15 Thoresby Avenue
APPROVED
B. PLANNING APPLICATIONS
1. Application No: 09/01494/FUL
Applicant: Mr & Mrs Cotterill
Proposal: Single storey extension and chimney
Site Address: 23 Woodhead Close
APPROVED
2. Application No: 09/01387/FUL
Applicant: Mr Slinn
Proposal: Insertion of dormer window in northwest elevation
Site Address: 87 Sixth Avenue
APPROVED
3. Application No: 09/01526/FUL Re Submission
Applicant: Mrs Hannah
Proposal: single storey ground floor rear extension to provide a family
room & WC to replace existing conservatory
Site Address: 88 Abbey Road
APPROVED
4 Application No: 09/01550/FUL
Applicant: Mr Hallas
Proposal: Construction of a balcony to rear of property
Site Address: 30 Mellors Road
APPROVED
C. OTHER MATTERS
Town & Country Planning Act 1990
Designated Conservation Area: Edwinstowe
Tree Works: Woodstow, West Lane
1. The felling of 68 Trees
2. The remedial pruning of 1 Holly Bush
Notification Reference 09/01389/TWCA
Appeal
Application No: 09/00492/FUL
Applicant: Miss L Shore
Proposal: Change of use of agricultural land to domestic use, erection
of fence/railings to front and side of property
Site Address Sunny Side, Clipstone Road
This appeal to the Secretary of State follows the refusal of full planning
- NOTED
