Edwinstowe
Parish Council
Working to
make a difference
Clerk – Alice Dunn
Tel: (01623) 824243
Fax: (01623) 824243
Email – edwinstowe.pc@btconnect.com
Minutes of the Ordinary Meeting of the Council held on Tuesday 16th
June 2009, at 7.00 p.m. in the Council Chambers, Village Hall, Edwinstowe
for the purposes of transacting the following business.
Present: - Cllrs J Pepper, M Pepper, L Ward, K Benison, B Starbrook,
D Benham, R Woodhead
2 Representatives of the Public
The Chairman welcomed members of the press and public to the meeting
and congratulated Cllrs Starbrook and Benison on their recent election.
09/030 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
Cllr Ward for item 09/038 – Sherwood Forest Regional Park and
Events Working Group
Apologies were received from Cllrs A and J Sansom – holiday,
Cllr Hopkinson (Milne) – holiday, Cllr Benson – illness
09/031 CHAIRPERSON’S ANNOUNCEMENTS
None
09/032 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
19th May 2009
The Minutes were approved and signed as accurate.
09/033 MATTERS ARISING FROM THE MINUTES
Reference the question raised by a member of the public at the May meeting
concerning placing another bench in the Henton Road play area; the Council
has been approached to consider an application for a memorial bench
sited in the village. It had been suggested that the bench could be
placed in the Cemetery, Henton Road Play Area or alternatively at Edwinstowe
Cricket Club. The Council approved the possibility of placing a bench
in the Henton Road Play Area. Action – Clerk to inform
09/034 RECEIVE PETITIONS
None
09/035 PUBLIC PARTICIPATION/QUESTION TIME ----- (10 MINUTES)
A resident commented that the school sign on Mansfield Road was partially
blocked by overhanging trees and the school sign is not working. Action
– Clerk to contact Highways Department
09/036 MEMBERS QUESTION TIME ----- (10 MINUTES)
Cllr Ward reported that the recent rumours circulating the village concerning
mass building in Edwinstowe had been exaggerated and the report clearly
states that the areas had been identified as areas that could and not
should be developed. Copies of the report are available in the Council
Chambers. Cllr Ward will be attending the Regional Plan Partial Review
Consultation at Newark on 20th July 2009.
Cllr Benison asked whether the Parish Council had ever considered a
Youth Parish Council in the village. Action – Clerk to research
and agenda item in July
Cllr Starbrook has been approached by residents concerning the placement
of more dog bins around the village – especially on the avenues.
Action – Clerk to follow up
Cllr Benison stated that the area of grass on Ollerton Road and East
Lane is covered with dog mess and there is a bin sited on the area –
more bins may not be the answer. The Council needs to put more signs
up. Action – Clerk to cost both options
Cllr Benham stated considerable dog fouling on the High Street outside
his shop and Goff’s Butchers – more signs were needed. Action
– Clerk to arrange for more signs to be put up. Cllr Benham reported
that the trees in East Lane car park were dangerous and needed cutting
back. Action – Clerk to contact N&SDC
09/037 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i. Incident Reporting to Police & PCSOs
A letter has been received from Lynn Pallet requesting the Parish Council
encourages residents to report all incidents to the police. Residents
seem reluctant to make reports direct to the police which does not give
accurate statistics for Edwinstowe.
ii. Damage to River Maun Area
A letter was received from a resident concerning vandalism to the River
Maun area. Cllr Ward has investigated the area covered by the Parish
Council and could only find damage that had been caused by stormy weather
within the Parish Boundary. Action – Clerk to reply to resident
iii. Village Hall Transfer (See letter from Dean Thomas & Co)
A letter has been received from our solicitors requesting information.
It is planned to sign the sale document at the July meeting. Cllr Ward
requested he be kept up to date with developments. Action – Clerk
to reply to solicitors
iv. Council Representatives for Center Parcs Meeting
The meeting has been scheduled for 11.30 a.m. on 30th July 2009. The
Clerk, Cllr J Pepper and Cllr Benham will be attending.
v. West Lane Car Park CCTV Contribution & Service Level Agreement
There has still not been any response from the PCT concerning their
contribution and the library cannot find any record of having agreed
to contribute. N&SDC have stated they will remove the camera if
the three parties involved are reneging on the original agreement. Action
– Clerk to write to NCC and PCT informing of proposal from N&SDC
vi. Children’s & Youth Play Provision on Rufford School Site
Following agreement at the last Parish Council meeting, Sylvia Bland
(N&SDC) has confirmed that she will contact Barratts and ask for
the sum of money offered for youth play provision. Assurance needs to
be given that the monies will be used in the vicinity of the Barratts
site and for play provision facilities for teenagers. Action –
Clerk to ascertain whether the Fourth Avenue play area is considered
close enough to the Barratts Development.
vii. Edwinstowe Extravaganza Timetable & Update
A provisional timetable has been circulated to all Councillors showing
the events planned over the whole Extravaganza week. Timetables will
be circulated to all schools and public areas during the first week
of July. Funding has been secured for the lantern workshops and local
groups and venues will be contacted to establish interest.
viii. Reintroduction of Dispersal Order
Cllr Benison has spoken to Inspector Gan concerning the reintroduction
of the Dispersal Order in the village. However, due to residents not
reporting anti-social behaviour incidents to the police, they would
not support the application. As the incidents in the Village are mainly
drink related; a Designated Public Place Order (DPPO) would be a better
option as it gives local authorities powers to designate places where
restrictions on public drinking apply. However, they can only be used
in areas that have experienced alcohol-related disorder or nuisance.
This DPPO would not mean that Edwinstowe was a drink-free village. Cllr
Ward proposed the Council pursue the introduction of a DPPO, Cllr Benham
seconded. Action – Clerk to work with Cllr Benison and email Insp
Gan
09/038 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
i. Thoresby Welfare Committee x1 Councillor – Cllr Starbrook –
approved
ii. Sherwood Forest Regional Park x1 Councillor – Cllr Benison
– approved
iii. Planning Committee x1 Councillor – Cllr Ward – approved
iv. Cemetery Working Group x1 Councillor – Cllr Benison –
approved
v. Events Working Group x1 Councillor – Cllr Starbrook –
approved
09/039 TO RECEIVE RECOMMENDATIONS FROM COMMITTEES
None
09/040 FINANCES
1. To review the financial report for the previous month
The full financial information is now only circulated to the members
of the Finance Working Group. All other Councillors received the Financial
Report. A Finance Working Group meeting is scheduled for July 29th 2009.
2. Matters arising from the report
Cllr Ward requested information concerning monies received from Robin
Hood Colts as contribution towards the running costs of the Pavilion.
No money has been received this year however, there is a meeting scheduled
for the 30th June 2009 to finalise the management agreement and receive
this year’s contribution.
3. Financial correspondence
None
4. Financial matters
i. Replacement Cenotaph Fence
The wooden fence on the side of the Cenotaph has been removed as it
was in a very poor condition. There is money in the budget to replace
the fence however, it needs to be established whether the Parish Council
or British Legion are responsible. Acton – Clerk to contact British
Legion
ii. Abbey Road Garage Payment
The previous Parish Council had agreed to pay a resident of Abbey Road
for the use of their garage for storage of Council equipment. It was
agreed to continue this agreement. Action – Clerk to raise a cheque
for £200
iii. Approval of Annual Return
The Statement of Account and Annual Governance Statement had been circulated
to all Councillors for approval and were signed by the Chair as a true
and accurate record.
iv. Purchase Of Hedge Trimmer
David Stocken has requested the Council purchase a petrol hedge trimmer
(approx £200) for use around the village. Approved
v. Approval of Cheques for Payment (see below)
Retrospective
Payee Description Amount (incl VAT)
Midland Flags Flags & Flagpoles £240.00
Viking Direct Stationery £98.70
Southern Electric Pavillion Electric £24.94
UK Fuels April £141.83
Sherwood Community Bus April £80.00
SAS DIY Equipment £40.73
Ulyett Landscapes Grass Cutting £1,197.73
Oak Industrial Supplies Disinfectant etc £155.72
Paul Goodwin (Grave Digger) Reimburse Fees £300.00
Konica Minolta Photocopying £24.41
NALC LCR Magazine Subscriptions £27.00
Cash Petty Cash £97.53
CPRE Best Kept Village Entry Fee £8.00
To Be Paid
Payee Description Amount (incl VAT)
SAS DIY Equipment £59.90
Ulyett Landscapes Grass Cutting £1,016.03
Ulyett Landscapes Grass Cutting £425.50
Ulyett Landscapes Grass Cutting £161.00
Sherwood Community Bus May £80.00
Thoresby Estates River Maun Land Licence £25.00
Barrie Woodcock Internal Audit Fee £137.17
The cheques were approved and signed by the Chair.
5. Grants
None
09/041 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
4th Ave Play Area – District Cllr Moore
Due to a recent bereavement, District Councillor Moore was not in attendance.
Action – agenda item for July meeting
The Chair congratulated County Councillor Ward on his recent election.
County Councillor Ward reported that contrary to a recent election
leaflet which had been circulated around the village, funding for the
repairs to Cemetery Road has not been secured. However, he will resurrect
the claim on behalf of the Parish Council.
County Councillor Ward attended a meeting at Rufford Parish Council
with representatives from surrounding Parish Councils concerning traffic
calming measures on the A614 following the recent fatal accident. The
area under consideration stretches from Lockwell Hill Roundabout to
Ollerton Roundabout. Several ideas were discussed including traffic
lights, roundabouts, left turn only options a 50 mph speed limit and
barriers along the centre of the road. The next meeting is on 10th July
2009 at 7.00pm in Bilsthorpe Village Hall. County Councillor Ward reiterated
that this is a major project and could take some time to complete. The
Parish Council agreed to support the proposals and for Councillor Ward
to represent the Parish Council.
09/042 CORRESPONDENCE
See Attached Sheet
09/043 REPORTS
Cllr Ward – Nottinghamshire Fire & Rescue Consultation
This is not appropriate as the document was dated 16th April 2009 and
the consultation period had elapsed. However, Cllr Ward would continue
to monitor the situation and report back to Parish Council as necessary.
09/044 TO NOTE MINUTES OF COMMITTEES
None
09/045 RESOLUTIONS
None
09/046 PLANNING MATTERS
See Attached Sheet
09/047 DATE OF NEXT MEETING – 14th JULY 2009
Meeting closed at 2030 hrs
09/042 16 JUNE 2009 Correspondence for Information (COPIES ARE AVAILABLE
TO VIEW IN COUNCIL CHAMBERS)
CPRE Best Kept Village Entry Judging 8 – 25th June 09 Noted
Field Work News Letter Noted
Sherwood Community Bus Minutes Noted
Dukeries Homestart Minutes Noted
NCC Travel & Transport Brief Noted
Mansfield District Council Interim Planning Guidance Green Infrastructure
Noted
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW
IN COUNCIL CHAMBERS)
Dean Thomas & Co Sale of Lansbury Road Play Area The sale is still
going ahead. We need to contact N&SDC reference a counterclaim against
their portion of the sales proceeds as the Parish Council has paid for
the upkeep of the area. Action – Clerk to contact N&SDC and
reply to Dean Thomas & Co
Society of Local Council Clerks Training Session for Clerk Agreed for
Clerk to attend the Workshop.
NCC Footpath Modification Orders Notts County Council are proposing
to add the following footpaths to the definitive map and statement for
Edwinstowe. The footpaths are 1. From opposite Boy Lane to the allotment.
2. From Mansfield Road to Fourth Avenue. 3. From Abbey Road to the Garages;
from the Garages to Robin Hood Avenue and from Garages to Merryweather
Close.
Once adopted the County Council will maintain these footpaths. Action
– details to be sent to Cllrs J & A Sansom
Big Lottery Fund & BBC Funding for Rural Communities An email has
been received from the Big Lottery Fund about a new funding opportunity
- Village SOS which is a major new rural initiative from the Big Lottery
Fund (BIG) and the BBC to increase awareness about the challenges and
opportunities for rural communities across the UK. Funding totalling
£3 million has been allocated to support 6 rural villages in developing
a community enterprise project that will demonstrate what communities
can do to revive local their community, create new jobs and improve
the lives of local people. Cllr Ward proposed using the funding for
the Parish Plan. The Council agreed three Councillors for the Parish
Plan Working Group – Cllrs Benison, M Pepper and Starbrook. Action
– Clerk to arrange meeting to look at paperwork and produce a
report highlighting opportunities
Friends of Thynghowe Launch of Walk From Edwinstowe to Thynghowe Trail
This trail was launched on April 25th – apologies from Cllr Ward
for late submission. All information is kept in the Council Chambers.
09/046 PLANNING MATTERS 16th JUNE 2009
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 09/00370/FUL
Applicant: Mr Fenton
Proposal: Erection of single storey rear extension
Site Address: 74 Abbey Road
Decision: Approved Full Planning
2. Application No: 09/00433/FUL
Applicant: Mr Dunn
Proposal: Erection of single storey front & rear extension
Site Address: 12 Oak Tree Ave
Decision: Approved Full Planning
3. Application No: 09/00474/FUL
Applicant: Mr Stoll
Proposal: Erection of single storey rear extension & two storey
side extension
Site Address: 23 Paddock Close
Decision: Approved Full Planning
B. PLANNING APPLICATIONS
4. Application No: 09/00492/FUL
Applicant: Miss Shore
Proposal: Change of use of agricultural land to domestic use, erection
of fence/railings to front & side of property
Site Address: Sunnyside, Clipstone Road
Decision: Approved
C. OTHER MATTERS
