Edwinstowe
Parish Council
Working to
make a difference
Clerk – Alice Dunn
Tel: (01623) 824243
Fax: (01623) 824243
Email – edwinstowe.pc@btconnect.com
Minutes of the Ordinary Meeting of the Council held on Tuesday 14th
July 2009 at 7.00 pm in the Council Chambers, Village Hall, Edwinstowe
for the purposes of transacting the following business.
Present: - Cllrs J Pepper, M Pepper, D Benham, M Hopkinson, B Starbrook,
K Benison, J Benson, R Woodhead
Welcome by the Chairperson
09/049 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
Cllr Benson for 09/061 – Hammer & Wedge Letters
Apologies were received from Cllrs A & J Sansom – holiday
Cllr Ward – County Council business
District Councillor Bird did not receive an agenda so was not aware
that the meeting was taking place
The reasons were accepted.
09/050 CHAIRPERSON’S ANNOUNCEMENTS
i. Best Kept Village Results
Edwinstowe had not progressed in this year’s competition. The
Chair read the judges comments to the meeting: -
Some variable quality of gardens on the West side of the Village. Other
areas have gardens which were well maintained. Some acceptable frontages
with tidy hedges. Attractive War Memorial garden in Village Centre,
Social Club area bleak (could have been excluded) but good looking bowling
green, very well kept Craft Centre, attractive planting scheme on Ollerton
Road, very attractive cricket field and surrounds in good order. Welcoming
Village Centre and shop area. Litter free showing real pride.
ii. Edwinstowe Extravaganza
The week long festivities have started with the Pie and Pea evening
– organised by the Festival Organisation. The Dance4 workshops
on Forest Corner were well attended. Everything is set for Thursday’s
High Street event. There will be a rota to help with manning the road
closure.
iii. Nottinghamshire Calor Village and Neighbourhood Awards Ceremony
The Chairman and Clerk have been invited to the awards ceremony at Edwinstowe
House on Thursday 23rd July 10 am – 13.30 pm
iv. Robin Hood Colts Football Tournament
There is to be a tournament on Sherwood Fields on 18th and 19th July.
All Councillors are welcome to attend and support the event.
09/051 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
16th June 2009
The minutes were approved and signed as accurate.
09/052 MATTERS ARISING FROM THE MINUTES
None
09/053 RECEIVE PETITIONS
None
09/054 PUBLIC PARTICIPATION/QUESTION TIME
Residents from East Lane attended the meeting to complain about the
noise at the Hammer & Wedge on Friday nights. It was reported that
the problem only occurred on Friday nights and not by the representatives
that had attended the Council meeting. The noise level on the previous
Friday had been better although it was an exception and usually there
was shouting and screaming. The residents suffer abuse if they make
complaints. The Youth Hostel was recently refused a license due to the
possible negative impact on neighbours.
A resident stressed that they did not wish the Wedge to close but something
needs to be done to sort the noise level on Friday nights.
A representative from the Hammer & Wedge who frequents the Social
Club on Friday nights stated that the Licensee was allowed to serve
alcohol until midnight and actually stopped serving at 11.20 pm. Customers
need to stand outside to smoke and that is why there is a problem. The
Licensee has done everything in their power to abide by the conditions
of the license and keep the noise down.
The problem only occurs when customers leave the premises and then
it is not the Licensee’s problem. If the problem is outside the
curtlege of the Social Club then surely there are avenues other than
revoking the licence that can be explored, such as the Police, Environment
Department etc.
09/055 MEMBERS QUESTION TIME
Cllr Ward had sent a memo to the Clerk, dated 12th July 2009, requesting
an answer to a question concerning the need for the revision to the
Standing Orders (agenda item 09/64). In his memo he states that he wishes
for his question to be raised in Members Question Time and that there
is no requirement in law that he be present to ask the question. The
Clerk sought advice from Nottinghamshire Association of Local Councils
(NALC) who state;
There is no requirement in law, at all, to have a Members Question
Time. As Edwinstowe Parish Council have opted to allow Members Question
Time they can set out their own guidelines in Standing Orders for both
Members and Public Question Time, which should follow the same principles.
i.e. length of time allocated etc. The Parish Council would not allow
a written question from a member of the public in Public Question Time,
so a councillor should also be present to ask their question.
Current Standing Orders require 3 working days notice of any question,
if a reply is required at the meeting. Cllr Ward’s memo was received
the day before the meeting and therefore should not receive a response.
However, the Chair agreed to reply at agenda item 09/64.
With reference to the use, by Cllr Ward, of the Parish Council logo
on his memo; advice was sought from NALC who state;
The use of the Parish Council logo should only be used, outside the
Council Chambers, in exceptional circumstances, only by the Chair and
with consent of the Council. In all cases copies of any correspondence
should be given to the office, for approval, before being sent.
It was proposed by Cllr Woodhead to send Cllr Ward a letter concerning
his use of the Council logo. Approved. Action – Clerk to draft
letter for approval by Chair
Cllr Benison reported that the Parish website is very out of date and
as we are paying a Web Manager a considerable amount of money, it should
be kept more current.
Cllr Benson referred to a comment made by Cllr Ward in his memo concerning
the condition of Lansbury Road (copy available in the Council Chambers).
Cllr Ward had expressed surprise Cllr Benson had not previously reported
the condition of the road especially as he lives on Lansbury Road. Cllr
Benson reported that he had raised the issue many times previously to
both the District and County Councils and the local MP however, due
to the road surface having a concrete foundation the cost of the repairs
would be considerable.
Cllr Benson also referred to the recent report by District Councillor
Moore concerning the extension of the Fourth Avenue Play Area. Although
Cllr Benson has nothing against the idea in principle, he feels strongly
that the Parish Council needs to ask residents and young people in the
village what they would like. The land is leased so it would be advisable
to check with our Solicitors to ascertain whether the Landlord can terminate
the lease and whether it includes the additional ‘rough ground’
next to the existing play area.
09/056 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i. Village Hall Transfer – update
The Chair would like to request the signing of the transfer document
to be deferred until the September meeting as we are still awaiting
a reply from our Solicitors.
ii. Request for a (Designated Public Place Order) DPPO for Edwinstowe
A letter has been sent to Terry Wilson of N&SDC requesting the introduction
of a DPPO including a map showing the area to be included. DPPO powers
enable local authorities to designate places where restrictions on public
drinking apply. However, they can only be used in areas that have experienced
alcohol-related disorder or nuisance. The powers do not make it a criminal
offence to consume alcohol within a designated area. An offence is committed
if the individual refuses to comply with the constable’s request
to refrain from drinking.
iii. Traffic Calming – Henton Road
A request was made for traffic calming measures to be introduced on
Henton Road. The road is a main bus route, is one continuous bend and
has six junctions along it. It was felt that the problem was with vehicles
parking along the road and not speeding. Action – Clerk to contact
Highways to enquire about double yellow lines.
iv. Temporary Speed Indicators Rufford road/High Street & Swinecote
Road/Church Street
Mike Keeling from Notts County Highways has suggested the introduction
of temporary speed indicators on the junctions of Rufford Rd/High St
and Swinecote Rd/Church St. There is currently no budget for permanent
signs however; we can request temporary ones through the police. The
signs would be in situ for 2-3 months. The Clerk has already requested
information from the police to bring back to next meeting. Action –
agenda item September Meeting Cllr Woodhead asked about the possibility
of m,oving the 30 mph signs on Swinecote Road further back to slow the
vehicles earlier. Action –
Clerk to ascertain if part of the new visitor centre plan
v. Meeting with Inspector Gan
There is a major problem in the village as residents are reluctant to
contact the police to report crimes. We are working on this and have
produced a leaflet to distribute to all residents. It has now been a
year since the meeting with Insp Gan, do the Council wish to arrange
another meeting. Agreed. Action – Clerk to contact Insp Gan for
possible meeting dates.
vi. Youth Parish Council
Cllr Benison would like to encourage the young people in the village
to get involved more proactively and look at the possibility of setting
up a Youth Parish Council. We would need to have a consultation with
the various groups in the village and look at having one representative
from each. Both primary schools have a School Council. Action –
after summer holiday, Clerk to contact schools for information etc
1930hrs Standing Orders suspended – children on Village Hall
roof
1935hrs Standing Orders reinstated
09/057 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
i. Proposal for an Edwinstowe Crime Reduction Working Group
In order to have a more appropriate, relevant and current list of priorities
for the Safer Neighbourhood Group, it is proposed to create a Crime
Reduction Working Group comprising of representatives from the various
estates around the village. The group would include Parish Councillors.
We need to design a poster and display in all the prominent places around
the village and on the website. Action – Clerk to design poster
for approval
09/058 TO RECEIVE RECOMMENDATIONS FROM COMMITTEES
The Sherwood Pavillion Management Group met recently and many issues
and problems were sorted. It was felt that at previous meetings there
had been a lot of mistrust and misconceptions on both sides but these
had been overcome.
It was agreed that the annual budget for the pavillion and the annual
contribution from Robin Hood Colts(RHCFC) (based on pitch rental) would
be agreed each year prior to the precept being set. The Chair thanked
Cllr Benson for all his hard work over the life of the project.
Previously all councillors had been given a copy of the draft lease
for RHCFC. The lease was agreed at the meeting and has been signed by
representatives from RHCFC. The lease was approved by the council and
signed by the Clerk and Chair.
09/059 FINANCES
1. To review the financial report for the previous month
There are still a few payment for hanging baskets to be collected.
2. Matters arising from the report
3. Financial correspondence
4. Financial matters
The first meeting of the finance working group is to take place on Wednesday
29th July at 6.00pm. The Clerk will contact all members of the group
for agenda items.
5. Cheques for approval (see below)
Retrospective
Payee Description Amount (incl VAT)
UK Fuels April/May £78.59
Notts County Council Utility Fee £41.00
British Telecom Phone/broadband £289.54
Viking Direct Stationery £55.11
Notts County Council Stationery £53.58
Oak Industrial Supplies Hi Vis Vests £6.90
Sage Annual Cover £115.00
M Peat Office Decorating £234.12
Petty Cash May/June £88.40
Notts CC Pension £751.01
HM Revenue & Customs Mth 3 – PAYE/NIC £1,069.72
To Be Paid
Payee Description Amount (incl VAT)
UK Fuels June £156.13
Central Garage Van – Orange Light £40.25
Lexis Nexis Charles Arnold Baker £72.45
SAS Trade & DIY Equipment £44.45
Sherwood Community Bus June £100.00
PJ Print Posters & Leaflets £105.75
Viking Direct Stationery £70.93
The list was approved by the Council and signed by the Chair
6. Grants
None
09/060 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
i. New Youth Play Provision, Fourth Avenue – District Councillor
Moore
The reports from the Clerk and District Councillor Moore had been circulated
to all councillors prior to the meeting (copies can be viewed in the
Council Chambers). The proposal which is for a ‘caged’ multi-use
games area with football and basketball nets will cost between £40k
and £60k. Barratt Homes have offered the Parish Council money
in lieu of youth provision on the field adjacent to the Trinity Road
development, there is also an amount of money remaining from the development
on Old Station Yard. The Parish Council will need to apply for funding
to cover the shortfall.
The Parish Council need to consider whether to use this money on the
proposal at Fourth Avenue or whether to update the existing play areas
at Henton Road.
It was agreed that there definitely needs to be a consultation with
residents in the area surrounding the proposed development and on the
approach to it and also with the young people in the village to ask
what sort of provision they would like.
It was agreed to defer any decisions until the September meeting to
allow for the consultations. With reference to Cllr Benson’s earlier
comments concerning the lease, it was agreed that the Clerk send a copy
to the Solicitors to check the terms etc
Cllr Benison raised the issue of whether the proposal was the most
suitable as Sherwood Fields was a only short distance from the proposed
site. The main issue with unlocking the gates was due to dog mess and
irresponsible dog owners not cleaning up after their dogs. The site
could be made a No Dogs Area, however this would need to be ‘policed’.
Action – Clerk to investigate making the area a no dogs allowed
area
09/061 CORRESPONDENCE
See Attached Sheet
09/062 REPORTS
09/063 TO NOTE MINUTES OF COMMITTEES
09/064 RESOLUTIONS
i. Approval for revised Standing Orders
A draft revised copy of Standing Orders had been circulated to all Parish
Councillors prior to the meeting for perusal and comments. Due to the
question raised by Cllr Ward concerning the need to revise the Standing
Orders advice was sought from NALC who state;
• Standing Orders should be adopted at a Parish Council Meeting
• It is good practice to review Standing Orders every six months
• Standing Orders should be an agenda item at the Annual Meeting
of the Parish Council
• Standing Orders can be updated at any time, with agreement of
the Parish Council and any changes minuted.
The current Standing Orders are incomplete and the draft circulated
to councillors is the model used by NALC which just needs to be tweaked
to suit Edwinstowe Parish Council. There were no comments from the meeting
and it was agreed that the Clerk will send a revised copy, relevant
to Edwinstowe, with the agenda for September’s meeting.
ii. Date for Christmas 2009 Light Switch On
The Council agreed that the Christmas Event will take place on Thursday
3rd December 2009.
09/065 PLANNING MATTERS
See Attached Sheet
09/066 DATE OF NEXT MEETING – 15th September 2009
Mtg closed at 2024hrs
In view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
09/067 CONFIDENTIAL
1. To approve the confidential minutes of the previous confidential
meeting
The Minutes were approved and signed as accurate.
2. Matters Arising from the Minutes
None
3. Confidential Items
None
4. Staff Matters
None
Meeting closed at 2025hrs
09/061 14 July 2009 Correspondence for Information (COPIES
ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
Some unsigned letters had been received by the Parish Council and
there had been some confusion as to whether these could be discussed
at the meeting. Advice was sought from NALC;
Letters may be anonymous for many reasons however; letters expressing
a concern that the Parish Council must take notice of can be anonymous
if personal safety or repercussions are feared. The Parish Council should
use discretion.
Edwinstowe Flower Arrangement Society A Trail Of Flowers Noted
Dance 4 Programme of Events The Parish Council had funded this event
however had only received a small recognition on the programmes and
flyers that had been produced. The logo had not been sent from the Council
Chambers; therefore no approval of the leaflet had been given by the
Parish Council prior to its printing. In future if any event is funded
by the Parish Council full recognition should be given and under no
circumstances should the logo be provided by anyone other than from
the Council Chambers . Noted
N&SDC SHLAA Consultation Results Noted
Bassetlaw, Newark & Sherwood Community Safety Partnership SNG Meeting
Dates Noted
EMDA News Letter Noted
East Midlands Regional Assembly Options Consultations Noted
Home start Management Committee Meeting Minutes Noted
NCC Travel & Transport Brief Parts of Sixth and Third Avenues will
be closed due to Severn Trent works.
N&SDC Shop Fronts & Advertisements Design Guide
Supplementary Planning Document Noted
Ollerton & Boughton Town Council Election of Cllr Jason Ferguson
as Town Mayor Noted
Mansfield District Town Council Strategic Development Paper Noted
NCC Planning & Landscape Brief Noted
Nottinghamshire Fire & Rescue Magazine Noted
Nottinghamshire County Council Invite to Chair for Robin Hood Festival
Jousting Event Noted
Resident of Mansfield Road Letter concerning traffic issues Copy letters
passed to Notts Highways and the police for information and response.
Correspondence for Discussion/Action (COPIES ARE AVAILABLE
TO VIEW IN COUNCIL CHAMBERS)
East Lane Residents x 3 Letters Letters of complaint concerning the
level of noise on Friday nights by patrons of the Hammer & Wedge
The Meeting had listened to the residents comments earlier in the meeting
(minute ref 09/054). The Chair reported that the Parish Council is sympathetic
to all sides of this issue but as a Council cannot be seen to take sides
although individual Councillors can have a personal view. The advice
from the licensing dept is that residents should apply for a review
of the premise license which may or may not be supported by the Parish
Council. The review needs to be supported by evidence such as a diary
etc
The review relies on breaches of the following licensing objectives:
-
- Prevention of crime and disorder
- Public safety
- Prevention of public nuisance
- Protection of children from harm
It is down to the individuals to prove that the objectives have been
breached.
Incidents should be reported as they happen to the relevant organisations
i.e. licensing, police, environmental health etc
so a picture is being built up, and not reported when things come to
a crescendo. i.e. if excessive noise is an issue the
environmental health department can arrange for noise recording equipment
to record the noise level etc
The anti-social behaviour team are also looking at the issue and is
sending diary sheets to all East Lane residents. They will also be writing
to the licensee to get a balanced view point.
Cllr Benison stated that there had only been three incidents reported
to the police between April and June. Cllr Benham suggested a meeting
between the residents, patrons and licensee to try to resolve the problem.
Action – Clerk to send letter to all who attended the meeting
and the licensee to try and arrange a meeting
CPRE The Valerie Gillespie Lecture 23 July 2009
7pm Belgrave Rooms Goldsmith Street
Notts NG1 5LB Let Clerk know if wish to attend
The Sherwood Foresters Western Front Memorial Committee Invite to the
unveiling of the Sherwood Foresters Western Front Memorial The Chair
and Cllr M Pepper would like to attend and are in the process of arranging
transport etc – at no cost to the Parish Council
09/065 PLANNING MATTERS 14th JULY 2009
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
B. PLANNING APPLICATIONS
1. Application No: 09/00546/ADV
Applicant: Miss Armstrong
Proposal: Erect Cattery Sign
Site Address: South Forest Farm, Clipstone Road
Decision by Planning Committee Approved
2. Application No: 09/00793/FUL
Applicant: Dr Partridge
Proposal: Change of use from tearooms to chiropractic clinic
Site Address: Unit 3 & 4 2 Church Street
Decision by Planning Committee Approved
3. Application No: 09/00771/FUL
Applicant: Mr Allen
Proposal: Single storey rear extension
Site Address: 101 Mansfield Road
Decision by Planning Committee Approved
4. Application No: 09/00821/FUL
Applicant: Mrs Armstrong
Proposal: Construction of Boarding Kennels
Site Address: South Forest Farm, Clipstone Road
Decision by Planning Committee Approved
C. OTHER MATTERS
