Edwinstowe
Parish Council
Working to
make a difference
Clerk – Alice Dunn
Tel: (01623) 824243
Fax: (01623) 824243
Email – edwinstowe.pc@btconnect.com
The Minutes of the Ordinary Meeting of the Council held Tuesday 14th
April 2009 at 7.00 p.m. in the Village Hall, Edwinstowe.
Present: Cllrs Bird, Ward, Milne, J Pepper, M Pepper, Benham, Benson,
Woodhead
2 representatives of the public
The Chair welcomed the public to the meeting.
08/205 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
Cllr Ward for item 8/215 5 – Grant application Citizens Advice
Bureau
Cllr Bird for last item on the Confidential Agenda
Clerk for item 7 on Planning Applications
Apologies were received and accepted from Cllr J & A Sansom –
on holiday.
08/206 CHAIRPERSON’S ANNOUNCEMENTS
Calor Village of the Year Presentation 2009
The presentation went very well and the Chair has received positive
and favourable feedback. We are now awaiting the results which will
be announced by the end of April.
08/207 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
10th March 2009
The Minutes were approved and signed as accurate.
08/208 MATTERS ARISING FROM THE MINUTES
i. Remote CCTV
An email has been received from, Mark Henry of N&SDC outlining the
options for CCTV provision. A one-off camera would cost the village
£10,000 plus 3 years prepaid contract fee, a broadband camera
would costs £45 per month plus monitoring costs. The department
is currently updating from analogue cameras to digital which will take
approximately 10 weeks. The Parish Council will be contacted when the
update has been completed. Action – Agenda item for July Meeting
ii. Parish Council Contribution for CCTV in West Lane Car Park
Invoices have been received from N&SDC for the annual maintenance
and monitoring contribution for the CCTV cameras in West Lane car park.
The charge for 2007/2008 is £2,000 and £2,055 for 2008/2009.
Correspondence has been located dated 2006, stating that the cost should
be split between the Parish Council, Primary Care Trust and Library.
However there was no response received from the original correspondence
and the matter was not pursued.
Action - Clerk to send letters to the Primary Care Trust and Notts County
Council asking for contributions and to inform Jim Besson at N&SDC.
iii. Calor Village of the Year Presentation
Cllr Benson expressed disappointment that the Royal British Legion,
one of the oldest organisations in the village, was not mentioned in
the presentation. Cllr Milne confirmed that the British Legion had been
talked about during the minibus tour of the village. The Chair also
reported that the history of the colliery village had been spoken about
at length. Cllr Ward stated that if Edwinstowe gets through to the next
round, we will have to give another presentation in July so all comments
will be taken on board.
iv. Works on West Lane Road Surface
Contact details had been received for Morgan-Est who carried out works
on West Lane two days after the resurfacing works had been completed.
The Council decided not to write a letter of complaint on this occasion.
08/209 RECEIVE PETITIONS
NONE
08/210 PUBLIC PARTICIPATION/QUESTION TIME ----- (10 MINUTES)
A question was received from a resident concerning the choice of presenter
for Calor Village of the Year Presentation. ‘…. It is my
understanding that the address on behalf of the village was made by
someone who is a resident of Abingdon. Was there no Parish Councillor
of local resident and member of the electorate who could have done the
presentation? It seems a pity that there was no-one in a village this
size who could do the job. What, if any, efforts were made to find a
local presenter? Action – The Chair to send written response.
A resident raised the issue that complaints were being made concerning
the playground at the bottom of Henton Road. Older children were playing
football and family groups were being intimidated. Some local residents
were telling the older children to leave the play area if playing football.
Noted
08/211 MEMBERS QUESTION TIME ----- (10 MINUTES)
Cllr Ward reported that he had recently been unanimously elected on
to Nottinghamshire CPRE’s Executive Committee.
Cllr Benson reported that he is now a Trustee of the Nottinghamshire
Unemployed Worker’s Centre in Mansfield.
Action – Clerk to issue Register of Interest Forms for completion.
08/212 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
CCTV Camera in Black Swan Car Park
The Licensee of the Black Swan has met with the police and PCSOs to
discuss the onoing problems of alleged drug dealing and youths congregating
in the car park behind the Black Swan. At present the Licensee has no
intention of installing a camera but other options are being investigated.
08/213 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
NONE
08/214 TO RECEIVE RECOMMENDATIONS FROM COMMITTEES
NONE
08/215 FINANCES
1. To review the statement of income and expenditure for the previous
month
2. Matters arising from the statement
There is a need to arrange a meeting of the finance committee as soon
as possible to encourge more in depth discussion of financial matters.
Action – Clerk to arrange first meeting as soon as possible after
the AGM.
Cllr Woodhead congratulated the Clerk on the quality of the financial
information issued.
3. Financial correspondence
4. Financial matters – Council Van
A discussion took place whether to reimburse the cost of the van back
to the s106 monies. Action – it was agreed to wait until after
the Internal Audit in May.
Approval of cheques for payment
The cheques were signed and authorised for payment.
5. Grants
Ollerton CAB 2008/09 & 2009/10
No grant was issued last year as there was no representative from the
Parish Council on the Board of Trustees. However, after communication
with the Citizens Advice Bureau, Cllr Ward was elected on to the Board.
Cllr Ward read a report in support of the grant applications and then
left the Council Chambers so a discussion could take place. Cllr Bird
had attended a meeting held by the Citizens Advice Bureau with District
Councillor Moore. They requested statistics relating to Edwinstowe residents
but were still awaiting a response. However, Edwinstowe residents did
travel to the Ollerton office and also received home visits.
It was stated by Cllr M Pepper that it was the duty of the Parish Council
to look after the Community and in the present climate the Citizen’s
Advice Bureau’s services would be invaluable.
It was proposed by the Chair that as the budget allocated for the year
was £500, this would be paid immediately, and then review the
possibility of paying a further £500 in six months. Seconded by
Cllr J Pepper and agreed unanimously. Action – Clerk to raise
cheque and send together with a letter informing of decision.
Dukeries College
A letter was received for a contribution towards a forthcoming school
trip for Special Educational Needs Students. Concerns were raised that
if we donate to Dukeries would other comprehensives in the area approach
the Parish Council for donations.
It was agreed that as the Dukeries was the comprehensive school for
the Edwinstowe family of schools and as the Parish Council supports
the two primary schools in Edwinstowe, a grant of £100 would be
given to the school with the proviso that the trip goes ahead. Agreed
– 7 for and 1 abstention. Action – Clerk to raise cheque
and send with letter informing of decision.
08/216 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
The County Councillor was not present.
District Councillor Moore has been looking into the possibility of
developing the area of scrub land between the Fourth Avenue play area
and the car park for Thoresby Welfare. The play area is well used and
she is looking at putting a multi-purpose caged area which will include
basket ball nets and goals and also landscaping the area. A letter of
support has been received from CISWO and District Cllr Moore has met
with N&SDC and the Chair of the Trustees from Thoresby Welfare.
District Cllr Moore is currently looking into costings for the provision.
Agreed – Agenda item for June Meeting
2020hrs District Cllr Moore and Cllr Benson left the meeting
08/217 CORRESPONDENCE
See Attached Sheet
08/218 REPORTS
NONE
08/219 TO NOTE MINUTES OF COMMITTEES
NONE
08/220 RESOLUTIONS
NONE
08/221 PLANNING MATTERS
See Attached Sheet
08/222 DATE OF NEXT MEETING – Annual Parish Meeting – 13th
May 2009
Annual General Meeting – 19th May 2009 immediately followed by
the Ordinary Meeting
In view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
08/221 PLANNING MATTERS 14 APRIL 2009
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 09/00058/FUL
Applicant: Mrs S Moore
Proposal: Detached Dormer Bungalow (Re Submission)
Site Address: 9 Rufford Road Edwinstowe
Decision: Approved Full Planning
2. Application No: 09/00182/FUL
Applicant: Mrs C Mercer
Proposal: Replacement roof, single storey extension, resurfacing of
driveway
Site Address: Vicarage Cottage, West Lane
Decision: Approved Full Planning
B. PLANNING APPLICATIONS
3. Application No: 09/00318/FUL
Applicant: Mr A Fletcher
Proposal: Erection of a two storey extension and single storey extension
to side
Site Address: Adelphi Ollerton Road
Approved
4. Application No: 09/00296/FUL
Applicant: Mr M Pearson
Proposal: To replace existing drive
Site Address: 208 Fourth Avenue
Approved
5. Application No: 09/00298/FUL
Applicant: Mr Betts
Proposal: Two storey rear extension
Site Address: 41 Fifth Avenue
Approved
6. Application No: 09/00370/FUL
Applicant: Mr Fenton
Proposal: Single storey rear extension
Site Address: 74 Abbey Road
Approved
7. Application No: 09/00433/FUL
Applicant: Mr Dunn
Proposal: Single storey front and rear extensions
Site Address: 12 Oak Tree Avenue
Approved
C. OTHER MATTERS
Application No: 08/00259/LDC
Applicant: KG Archery – Mr Keith Gasgoine
Site Address: Kingstand Farm, Clipstone Road
CERTIFICATE OF LAWFUL USE OR DEVELOPMENT
08/217 14 April 2009 Correspondence for Information (COPIES ARE AVAILABLE
TO VIEW IN COUNCIL CHAMBERS)
Gaby Hateley, English Heritage Email – Conservation Areas at risk
Noted
JMP Consultants Newark & Sherwood Water Cycle Strategy Noted
East Midlands Regional Assembly East Midlands Regional Plan: Partial
Review Noted
Rural Community Action Nottinghamshire Letter – Changes to Annual
Subscription Noted
Lincolnshire & Notts Air Ambulance Thank you – Grant for Ploughing
Match Noted
Home-Start Minutes Noted
Notts County Council Letter – Works on West Lane Noted
N&SDC Letter – Draft Shopfronts and advertisement design guide
planning document Noted
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW
IN COUNCIL CHAMBERS)
Ulyett Landscapes Contract Renewal and alterations to schedule The contract
has been reinstated after meeting with the Clerk. The service is much
improved with regular contact with the team who work in the village.
Les Winn Resignation Letter Cllr Winn tendered his resignation due to
work and personal commitments – noted.
It had been rumoured that the Parish Council had not followed the correct
procedure when dealing with the casual vacancy. The Clerk notified the
Returning Officer as soon as the vacancy occurred and the relevant notices
were displayed. If 10 electors requested a poll within 14 days of the
date of the notice then the parish council would no longer be able to
co-opt a member, there would have to be an election. If however no request
was received then the parish council would be able to co-opt a member
onto the council.
Lynn Pallett Letter – The necessity of reporting incidents to
police and possibility of CCTV camera on High Street The Chair reported
that although Edwinstowe does experience some anti-social behaviour
the problems are not as high as believed. It was agreed to revisit in
a future meeting. Action – Agenda item June meeting
Awards for All Letter – Unsuccessful bid for lottery funding Noted
Sue Kirkpatrick Email – damage to land near River Maun Passed
to Cllr Ward for investigation and reporting back to next meeting. Action
– Agenda item June Meeting
Tony Reynolds
Email – incidents of antisocial behaviour at Lyndene Agreed to
send letter to Lyndene to make aware of the situation and to inform
of Parish Council support. Copy to Mr Reynolds
