Edwinstowe
Parish Council
Working to
make a difference
The Minutes of the Ordinary Meeting of the Council held Tuesday 13th
January 2009 at 7.00 p.m. in the Village Hall, Edwinstowe
Present: Cllrs Bird, Ward, Benson, Woodhead, A Sansom, Milne
2 Representative from the public
Welcome by the Chairperson
08/148 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
08/151 Cllrs Ward & Milne Edwinstowe Extravaganza 2009
08/163 Cllrs Ward & Bird Edwinstowe Pre School Playgroup Lease
Receive any apologies and reasons for absence
Apologies were received from: Cllrs J & M Pepper – holiday,
Cllrs Benham & J Sansom – sickness and Cllr Winn – work
commitments. The Council accepts all apologies.
08/149 CHAIRPERSON’S ANNOUNCEMENTS
The Chair announced the Parish Council Office commencing Monday 2nd
February 2009 will open from 9am until 4pm Monday – Thursday,
closed to the public on Friday, this will accommodate Sarah Coltart’s
new working hours.
08/150 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
17th December 2008, ATTACHED
The minutes were approved by Cllr Ward and countersigned by the Chair
08/151 MATTERS ARISING FROM THE MINUTES
1. Christmas Event 2008
This was hailed a huge success by the Chair, but was tinged with sadness
due to the vandalism of the Christmas lights outside the Co-op. The
culprits had been captured on CCTV and this information has been passed
on to the Police.
2. Date for Extravaganza
Cllrs Ward and Milne have organised two events on the evenings of 10th
and 18th July. It was agreed unanimously that the Extravaganza will
take place between those dates. Alice and Sarah will organise the road
closure for the daytime event during that week. Cllr J Sansom has volunteered
to organise a flower festival. Assistance will be given to all events
when requested
3. Edwinstowe Pre-School Playgroup Garden Lease
This was deferred to Public Participation/Question Time
08/152 RECEIVE PETITIONS
NONE
08/153 PUBLIC PARTICIPATION/QUESTION TIME ----- (10 MINUTES)
Diane Berry and Angela Umphrey from Edwinstowe Pre-School Playgroup
confirmed that they were still NOT in receipt of the lease for the garden
and are very concerned that part of the funding will be withdrawn if
not spent by March 2009. They have requested a minuted resolution from
the Parish Council that the work can proceed whilst the lease is being
finalised. See Resolution 08/163
08/154 MEMBERS QUESTION TIME ----- (10 MINUTES)
Cllr A Sansom expressed concerns with regards to the recent vandalism
at Edwinstowe Cricket Club’s Pavillion. At present there is no
CCTV or security lighting making it a target for vandals. Cllr Benson
informed the Council that N&SDC have a mobile CCTV camera that could
be utilised, the contact is Ian Harrison. Cllr Ward commented that it
was not the Parish Council’s responsibility, but will support
if the Cricket Club request.
08/155 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
Parish Council Van – to be discussed in confidential items 08/166
08/156 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
Clerk to appoint a working group for the Edwinstowe Extravaganza 2009
08/157 TO RECEIVE RECOMMENDATIONS FROM COMMITTEES
NONE
08/158 FINANCES
1. To review the statement of income and expenditure for the previous
month
2. Matters arising from the statement – No matters arising
3. Financial correspondence – No financial correspondence
4. Financial matters
Approval of cheques for payment – Authorised and signed for payment
5. Grants
08/159 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
08/160 CORRESPONDENCE
See Attached Sheet
08/161 REPORTS
NONE
08/162 TO NOTE MINUTES OF COMMITTEES
08/163 RESOLUTIONS
Edwinstowe Pre School Playgroup Garden Lease
Cllr Bird read amendments to the draft lease stating that;
‘The Parish Council will give 21 years use of electricity from
the date of the lease to connect into the electric supply servicing
the lessors premises known as Village Hall and Edwinstowe Parish Council
for CCTV purposes only and to lay an electric cable from the lessors
said premises to their demised land and to pass electricity there through
contributing a fair proportion of the charges to the lessors of the
electricity consumed, together to take water by manual means for the
upkeep of the garden from the lessors supply adjoining said premises.’
And;
‘The personal liability of the lessee’s shall be limited
to the assets of the Charity unless due to the negligence of wilful
act, or default of the lessee’s’ – These amendments
were agreed unanimously.
08/164 PLANNING MATTERS
See Attached Sheet
08/165 DATE OF NEXT MEETING – 10th FEBRUARY 2009
08/164 PLANNING MATTERS 13 JANUARY 2009
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 08/02119/FUL
Applicant: Mrs D Barson
Proposal: Change of use from ground floor shop & first floor flat
to beauty therapy centre
Site Address: Maid Marions Secrets Unit 1 2 Church Street Edwinstowe
DECISION APPROVED FULL PLANNING
08/160 Correspondence for Information 13th January 2009 (COPIES ARE
AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
King Edwin Primary School Thank you Letter Noted
Sherwood Forest Ploughing Match Thank you Letter Noted
Edwinstowe Cricket Club Thank you letter Noted
Newark & Sherwood Safer Neighbourhood Groups January 2009 Dates,
Times, Venue of Meeting Noted
NALC Direct Information Service 22 Dec 2008 News Letter Noted
N&SDC Community Newsletter Noted
NALC Official Journal Jan 2009 Noted
NCC Highways North Travel & Transport Brief Dec 2008 Noted –
Copy Cllr Ward
Notts Fire & Rescue Service Response News Letter Noted
County Wise Newsletter Noted
NCC Planning & Landscape Briefing Dec 2008 Noted
NCC County Link Noted
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW
IN COUNCIL CHAMBERS)
Communities & Local Government Code of recommended practise on local
authority publicity A consultation Copy Cllr Ward
N&SDC Strategic Housing Land Availability – Sites in the Parish
Late Submissions and Sites Identified through a Review of Existing Information
Copy Cllr Ward & A Sansom
Bassetlaw Newark & Sherwood Community Safety Partnership Agenda,
Notes from previous meeting, Statistics & schedule Noted
