Edwinstowe
Parish Council
Working to
make a difference
The Minutes of the Ordinary Meeting of the Council held Tuesday 10th
March 2009 at 7.00 p.m. in the Village Hall, Edwinstowe.
Present: Cllrs Milne, Ward, M Pepper, Bird, J Pepper, J Benson, A Sansom,
J Sansom, Woodhead
2 representatives from the public.
Welcome by the Chairperson
08/186 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
Cllr Ward – Item 3 08/177 and Item 5 08/196
Apologies were received and accepted from Cllr Benham – family
commitment. No apologies were received from Cllr Winn.
08/187 CHAIRPERSON’S ANNOUNCEMENTS
Office Decorating – The Council Chambers have been decorated and
it is a great improvement. The new furniture has been ordered.
The New Council Van – The van has been sponsored by Gary Oliver
of Central Garage and the Chair has received many positive comments
concerning this much needed replacement.
Village of the year presentation – all invitations have been sent
out and there has been a good response. The PowerPoint presentation
is progressing well. A letter will be sent to all Councillors with the
programme of events. The event will be taking place on Wednesday 1st
April between 2.00 pm and 4.00 pm.
08/188 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
10th February 2009
The Minutes were approved and signed as accurate.
08/189 MATTERS ARISING FROM THE MINUTES
Village Hall Transfer – The Council needs to appoint a solicitor
to look at the documentation from N&SDC. N&SDC have agreed to
pay for two replacement windows and a contribution towards the electrical
works. Negotiations are taking place concerning the damp proof course,
the 25 year guarantee expires this year.
Outcome of bid for lawn mower N&SDC – the bid submitted by
the Parish Council was not successful despite bidding as advised. There
is a company that trades in new and reconditioned lawn mowers near Worksop
which would be worth investigating as an alternative. Action –
David Stocken to investigate. It was reported that Ulyetts the current
contractors are not cutting up to the edges of the football fields and
also that the Lansbury Road play area is not being cut. Action –
the Clerk has a meeting with Ulyetts this week to discuss their work
and will raise these issues.
Remote monitoring CCTV system – no action to date. Agenda item
for April Meeting. It was reported that the Landlord of the Black Swan
Public House is hoping to install a camera in the car park at the rear.
2009/10 meeting dates including APM & AGM – the Clerk has
discussed the proposed dates with the Chair of the Village Hall Management
Committee to ensure the dates do not conflict. A new schedule will be
sent out with the minutes and publicised on the website and library.
There will be no meetings in August and December.
08/190 RECEIVE PETITIONS
None
08/191 PUBLIC PARTICIPATION/QUESTION TIME ----- (10 MINUTES)
A member of the public requested an interactive speed sign be placed
on Swinecote Road and that the speed restriction of 30 mph be implemented
further along the road so that vehicles have slowed when they reach
the Visitors Centre and the Village. The Chair replied that traffic
calming measures have been included in the plan for the new Visitors
Centre.
A member of the public requested that road signs that had been knocked
over as a result of road accidents among other occurrences be replaced
quicker than currently. Action – Clerk to contact Highways Dept.
A member of the public commented that an excellent job had been done
with the recent resurfacing of Rufford Road and West Lane, but was very
disappointed on Monday morning to see that West Lane was being dug up
after only two days. Several Councillors had previously reported their
concerns at the work on West Lane. Action – Clerk to write to
Highways Dept to ask why this work had been authorised after the completion
of the new road surface.
A member of the public questioned why staff and contractors from Center
Parcs are using the emergency vehicle access road to enter the A614,
especially as it is in a dip. He has narrowly missed vehicles on several
occasions whilst driving his lorry along this major road. Action –
Clerk to write to General Manager at Center Parcs.
A member of the public asked who was paying for the tax and insurance
on the new van. The Chair reported that as previously the Parish Council
were paying.
08/192 MEMBERS QUESTION TIME ----- (10 MINUTES)
Cllr A Sansom reported that a resident of Maythorne Grove had spoken
to him (and sent a letter to the Council) concerning recurrent incidents
of large numbers of youths congregating on the corner of Church Street
and Forest Corner. The youths aged upwards of 12 years were drinking
alcohol, smoking and throwing objects at vehicles and houses. At a recent
occurrence the police were called and attended to disperse the group.
The Chair replied that Sgt Hunt, who covers Edwinstowe, was aware of
the situation and the police will be monitoring the situation. Action
– Clerk to write reply to the resident; speak to the PCSOs and
Local Area Commander Insp Gan
Cllr A Sansom commented on the condition of the Cemetery Road and asked
what, if anything, was being done about it. The Chair replied that the
Parish Council, with help from Neil Bettison (Community Development
Worker), had submitted a bid to Building Better Communities and were
awaiting the outcome. All Councillors had been made aware of the bid
last year. Cllr J Sansom questioned whether farmers should pay a contribution
towards the upkeep of the road.
Cllr J Sansom reported that large numbers of sport drinks bottles were
being dropped on the footpath to the rear of Sherwood Fields and assumed
they were being thrown over the fence. Action – Cllr Benson will
speak to the Robin Hood Colts Committee; Clerk to request the Probation
Service litter pick the area. Cllr J Sansom also reported that there
was a lot of dog mess on the footpath and requested signs are put on
the fence. Action – Clerk to ask David Stocken to fix up signs
08/193 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
Sale of Lansbury Road Play Area
There is a very interested prospective buyer for the Lansbury Road play
area. He has spoken to the neighbouring properties and N&SDC.
08/194 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
None
08/195 TO RECEIVE RECOMMENDATIONS FROM COMMITTEES
None
08/196 FINANCES
The bank statement has not been received in time for the financial information
to be sent with the Agenda. Papers will be sent with the Minutes.
1. To review the statement of income and expenditure for the previous
month
The refund from British Gas for £4k has now been received.
2. Matters arising from the statement
3. Financial correspondence
4. Financial matters
Approval of cheques for payment – signed and approved.
The Clerk has calculated a provisional carry forward figure of £2.8k
unless any unexpected costs are received before the end of the year.
At the start of this financial year there were invoices and payments
inherited and outstanding from previous periods which have now been
paid. The Parish Council will start 2009/10 from a better financial
standpoint.
Invoices have been received from N&SDC for contribution toward
the CCT camera in West Lane car park amounting to £4.6k (see minute
08/198 correspondence).
5. Grants
Ollerton CAB – deferred until April/May 2009
ROB – deferred until April/MAy 2009
08/197 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
No County Councillor in attendance. District Councillor Pam Bird reported
that N&SDC agreed not to increase the precept this year, as has
the Parish Council. However the police, fire service and County Council
will be increasing their budgets.
Lincolnshire Council has decided to close the Tourist Information
Centres (TICs) but N&SDC have voted to keep the districts TICs open
as it was felt that their input to tourism was invaluable.
08/198 CORRESPONDENCE
See Attached Sheet
08/199 REPORTS
None
08/200 TO NOTE MINUTES OF COMMITTEES
Cllr J Pepper reported that the Sherwood Community Bus Project have
bought a new bus and Minutes will be forwarded to the Council Chambers.
08/201 RESOLUTIONS
None
08/202 PLANNING MATTERS
See Attached Sheet
08/203 DATE OF NEXT MEETING – 14 April 2009
