Edwinstowe
Parish Council
Working to
make a difference
The Minutes of the Ordinary Meeting of the Council held Tuesday 2nd
September 2008 at 7.00 p.m. in the Village Hall, Edwinstowe
Present: Cllrs Bird, Ward, Milne, J Pepper, Benson, Woodhead, Benham
Clerk: Alice Dunn
The Chair welcomed members of the Council, Public, Police and Press
to the meeting.
08/072 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
None
Apologies were received from Cllr M Pepper (work commitments), Cllr
S Moore (workload),
Cllr L Winn (holiday – 4 ½ weeks), Cllr A Freeman (illness).
Resolved – the apologies and reasons were accepted
Cllrs A & J Sansom were also absent however, no apologies or reasons
were received.
08/073 CHAIRPERSON’S ANNOUNCEMENTS
i. Results of the Best Kept Village Competition
The Chair announced that Edwinstowe were runners up in this year’s
Best Kept Village competition and would receive £50 in prize money.
The Chair read the Judges final round comments to the meeting –
copy enclosed.
ii. 2009 Calor Village of the Year Competition 2009
Edwinstowe have been chosen to represent Nottinghamshire in the 2009
Calor Village of the Year competition. This competition looks at various
areas including local facilities, businesses, community spirit etc.
We have been awarded £250 for entering the competition, if we
get through the heats we will receive £2,000 and if Edwinstowe
wins the competition the prize money would be £7,000. All prize
money would be spent on the village.
iii. Building Better Communities Bid for resurfacing Cemetery Road and
upgrading various aspects of the Forest Cemetery
The Chair announced that the application including a letter of support
from Paddy Tipping MP, had been posted (Tuesday 2nd September). The
application will be processed next year.
iv. The Chair announced that a grandson of a family who used to live
in Edwinstowe named Hollingsworth won a gold medal in the coxless fours
at this year’s Olympics. The grandson’s name is Peter Reid.
Action – Clerk to send letter of congratulations (Chair to inform
Clerk of address details)
08/074 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
15 JULY 2008
The minutes were approved and signed as accurate.
08/075 MATTERS ARISING FROM THE MINUTES
i. Village Hall Transfer
Peter Sherlock of N&SDC gave a brief explanation of the process
for the Village Hall transfer: -
• The Government have decided that wherever possible local authorities
should transfer assets to the local communities. Currently N&SDC
own the Village Hall but lease it to the Parish Council on a full repairs
and renewals basis; i.e. the Parish Council currently pay all costs.
The Parish Council then leases the Village Hall to the Village Hall
Management Committee. If the Village Hall was to be transferred to the
Parish Council there would be no financial implications. Peter has recommended
a sale price of £1. In real terms nothing will change apart from
the Parish Council and Edwinstowe will own an asset. Cllr Benson asked
if the Parish Council could be gazumped on the sale and whether the
District Council would offer the Village Hall to another party if the
Parish Council did not wish to purchase it. Mr Sherlock replied that
the only way the asset transfer process will work is for the District
Council to sell to the Parish Council. There is a minimum timescale
of two years to complete the process.
• Mr Sherlock confirmed that he had a repairs and renewals budget
of £1,350 that would be transferred to the Parish Council on completion
of the asset transfer.
Cllr Benson requested that the item be agenda’d for the next
meeting. Action – Clerk to agenda the Village Hall transfer decision
for next meeting.
ii. Interactive Speed Signs on Rufford Road near Henton Road
The Chair read a response from the Highways Dept regarding the request
for interactive speed signs on Rufford Road. At present the request
has not been approved and there is currently a long waiting list.
iii. 08/054 – Events Committee Representatives
Cllr Ward reported that the decision at the last meeting to exclude
those councillors with businesses on the High Street from the Events
Committee due to conflict of interest was possible because there were
sufficient members remaining to sit on the committee. However, in future
this may not be the case and therefore the matter may not easily be
resolved. In those circumstances the Parish Council could apply to N&SDC
for a special dispensation to enable those members with interests to
sit on the committee. Cllr Benham requested that the Parish Council
request a dispensation in this instance as there is a wealth of experience
between the councillors who have businesses on the High Street which
could prove invaluable when organising events. The Chair was happy to
take the matter forward. Cllr Ward informed the meeting that a retrospective
dispensation could not be sought. Action – Clerk to seek advice
from Kirsty Cole at N&SDC
iv. 08/056 – Junction of Henton Road and Rufford Rd
Cllr Ward confirmed that under the Road Traffic Act 1988 and the Road
Traffic Regulation Act 1984 parking is now prohibited throughout the
whole 24 hour period within 10 metres of a junction.
v. Item 10
Cllr Ward asked whether an answer had been received regarding Ecclesiastical
Law and church boundaries. The Chair replied that there would be no
problems as restrictions have been put on other churchyards.
vi. 08/058 – Edwinstowe Young People’s Action Group Grant
Application
Cllr Ward asked why EYPAG proposed using Dukeries Sports Complex for
their football activities when there are perfectly good facilities at
Sherwood Fields. The Chair gave permission for members of EYPAG to respond.
Keith Benison replied that the facilities at Sherwood Fields were not
available and Dukeries was floodlit.
vii. 08/065 a – NALC representatives
The Chair reported that she did not wish to stand again due to ill health
and asked the meeting for a replacement representative. Cllr Benham
proposed Cllr Ward, the Chair seconded. Unanimous. Action – Clerk
to provide Cllr Ward with up to date paperwork
viii. 08/066 – Section 106 monies
The Chair reported that a final statement had been sent to Barratts
and as yet we have received no reply. The matter is now in the hands
of N&SDC solicitors.
08/076 RECEIVE PETITIONS
None
08/077 PUBLIC PARTICIPATION/QUESTION TIME
Resident – Mr Allen reported that despite the fact signs have
been placed in Mansfield road car park, and the fact that Parkway motors
have been told, they still go ahead with parking cars in the car park.
He had recently counted 10 vehicles. He has spoken to the parking attendants
who were not very helpful.
Another issue is the parking of vehicles on the pavement in front of
Parkway Motors on Mansfield Road, which is not only illegal but is dangerous
for old age pensioners who are having to walk on the main road to get
round the vehicles parked on the pavement.
Also Parkway Motors are in breach of their successful application for
the units at the rear of the forecourt i.e. shutter doors being open
all day, and the valeting of cars outside in the yard causing a noise
nuisance. Please could the Parish Council help with these matters? Action
– Clerk to contact Planning Dept
Another resident – Mrs Derbyshire had had altercations with the
garage owners about parking their vehicles on the pavement which caused
her to walk in the road with a pushchair and young children.
PCSO Crofts reported that he had previously spoken to the garage owner
regarding these issues. The Chair confirmed that the Parish Council
had spoken and written to the owner of the garage but had noticed the
vehicles had started coming back into the car park. The Chair felt this
was a police matter. PC Appleby responded that if vehicles are parking
on the highway and causing an obstruction the police can act however
the issues relating to the car park are now the responsibility of the
Local Authority.
Another resident who drives the tanker for Edwinstowe Fire Service
reported that he had been unable to get the tanker out of the fire station
car park, on several occasions, due to parked vehicles causing an obstruction.
He had approached the Highways Department for the erection of bollards
on the area. Action – Clerk to write to Notts Fire & Rescue
to ask them to contact Parkway Motors, Pc Appleby to speak to Parkway
Motors about vehicles parking on the pavement, and to monitor the situation
when on the appropriate shifts.
Resident – Les Shaw requested that the Parish Council agree to
reinstate the Dispersal Order. PCSO Crofts said they are providing daily
feedback to Local Area Commander Insp Gann on the situation in Edwinstowe
and suggested that all incidents are reported because that way the order
will be reinstated quicker. The Chair proposed and Cllr Pepper seconded
to reinstate the order. Agreed unanimously.
Resident – Keith Benison reported that the CCTV camera at the
bottom of the High Street is not in a very good position and could it
be moved. Action – Clerk to investigate options
08/078 MEMBERS QUESTION TIME
None
08/079 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i. Parish Plan Presentation Date
The Chair requested the council agree a date for Carola Jones to attend
to explain the process for the Parish Plan. Cllr Milne reported that
the next Ordinary Meeting coincided with a noisy meeting in the Village
Hall and suggested our meeting be changed. Agreed to move the meeting
forward to 21st October and to invite Carola Jones to that meeting.
Action – Clerk to write letter
ii. Decision of 2009 Edwinstowe Extravaganza Date (August)
The Chair requested the meeting agree a week next year in August for
the Edwinstowe Extravaganza. Cllr Benham asked if it was to be linked
to the Robin Hood Festival. The Chair replied that it would be taking
place during a different week but would be a good idea to follow on
from the festival. Cllr Benham proposed w/c 3rd August, the Chair seconded
and agreed unanimously. The approach to the Church to host a Flower
Festival 2009 had been rejected by the PCC. All present expressed their
disappointment. The Chair said that the Flower Festival would go ahead
with a different format.
Cllr Woodhead requested to be excused from the meeting to attend the
PCC meeting. Agreed
08/080 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
None
08/081 TO RECEIVE RECOMMENDATIONS FROM COMMITTEES
None
08/082 FINANCES
1. To review the statement of income and expenditure for the previous
month
The Chair thanked the Clerk for the comprehensive financial report.
2. Matters arising from the statement
Cllr Benham asked the Clerk about the issues raised in the report and
whether she had referred to previous year’s financial information
to ascertain if there were to be any areas of large income or expenditure
over the remainder of the year. The Clerk reported that previous year’s
records had been studied but nothing other than what had been specified
in the report was expected.
3. Financial correspondence
- Grant application from Edwinstowe Young People’s Action Group
(EYPAG)
A letter had been received from EYPAG requesting they draw down £500
or the £3,000 that had been awarded by Edwinstowe Development
Partnership. Chair proposed, Cllr Ward seconded, agreed unanimously
excluding Cllr Woodhead who was still absent.
Cllr Benson asked whether EYPAG had to request money each time they
intended putting on workshops as this was not the same as the other
organisations who had received EDP grants. The Chair replied that this
was agreed at the last parish council meeting as EYPAG had not held
a meeting for over a year and other organisations had been having regular
meetings. Cllr Benson said this situation was very unfair as the group
have a bank account and should be treated equally.
- Grant application from The Sherwood Foresters Western Front Memorial
Committee
Chair proposed to award grant of £50 to the fund. Agreed unanimously
(excluding Cllr Woodhead who had temporarily left to attend PCC)
- Grant application Thoresby Colliery Senior Band for new sheet music
The last grant awarded was £100 in September 2006. Cllr Benham
proposed a grant of £250, Cllr Ward seconded, agreed unanimously
(excl Cllr Woodhead who had temporarily left to attend PCC)
4. Other financial matters
None
08/083 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
None as both Councils were in the August Recess
08/084 CORRESPONDENCE
See attached sheet. During this item, Cllr Woodhead returned to the
meeting at 8.35 p.m.
08/085 REPORTS
The Chair requested that in future, all councillors provide copies
of reports to be sent out with agenda to allow reading time.
08/086 TO NOTE MINUTES OF COMMITTEES
None
08/087 RESOLUTIONS
None
08/088 PLANNING MATTERS
The Chair requested that in future Councillors look at planning documents
in the Council Chambers before the meeting day.
DECISIONS from N&SDC
1. Application No: F/1239
Applicant: UK Coal & Mining Ltd
Proposal: Installation of conveyor
Site Address: Thoresby Colliery
Decision: APPROVED FULL PLANNING
2. Application No: 08/01556/FUL
Applicant: Mr A Kitchen
Proposal: Two Storey Extension
Site Address: 1 Rufford Road
Decision: REFUSED FULL PLANNING
3. Application No: 08/01554/FUL
Applicant: Mr B Wingate
Proposal: Single Storey Rear Extension
Site Address: 79 Henton Road
Decision: APPROVE FULL PLANNING
4. Application No: 08/01326/FUL
Applicant: Mr A Hunt
Proposal: Reconfiguration of Car Park and Storage Shed
Site Address: Bright Beginnings, Mansfield Road
Decision: APPROVE FULL PLANNING
PLANNING APPLICATIONS and decisions made by Edwinstowe Parish Council
1. Application No: 08/01742/FUL
Applicant: Mr C Haskins
Proposal: Single Storey Side Extension
Site Address: 22 Thoresby Drive
Decision: APPROVE FULL PLANNING
2. Application No: 08/01646/FUL
Applicant: Mr J McCollum
Proposal: Single Storey Living Room
Extension
Site Address: Station House, Station Lane
Decision: APPROVE FULL PLANNING
3. Application No: 08/00605/FUL
Applicant: Mrs S Moore
Proposal: Detached Dormer Bungalow
Site Address: 9 Rufford Road
Decision: APPROVE FULL PLANNING
C OTHER MATTERS
1. Application No: 1359
Applicant: YHA (England & Wales) Ltd
Proposal: New Premise Licence
Site Address: Sherwood Forest Youth Hostel
Decision: REFUSE LICENCE APPLICATION
There have been a lot of objections to this application and a petition
has been started in the Village. Cllr Benson stated he was totally opposed
to the application as there are plenty of other licensed establishments
in the village a short walk away. If the application is granted it would
become a major problem particularly due to the location of the youth
hostel near the forest.
The Chair stated that when permission was given for the Youth Hostel
it was supposed to enhance the Village prosperity. If the licence was
granted it would have a negative impact on the surrounding residential
area including the primary school, especially as it is situated at the
rear of the school playing field and adjoining residential properties.
Cllr Benham proposed to oppose the licence, seconded by Cllr Pepper,
agreed unanimously.
08/089 DATE OF NEXT MEETING – 21st October 2008
The Meeting closed at 8.55 p.m. Cllr Woodhead left the meeting
