Edwinstowe
Parish Council
Working to
make a difference
The Minutes of the Ordinary Meeting of the Council held Tuesday 25th
November 2008 at 7.00 p.m. in the Village Hall, Edwinstowe
Alice Dunn
Clerk
Present: Cllrs Bird, Ward, Milne, Benham and Benson
4 representatives from the public
Welcome by the Chairperson
08/110 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
None
Apologies: Cllrs J & M Pepper, Winn – holiday, Cllr Woodhead
– Work commitments
Cllrs A & J Sansom were not present and no explanation was received
08/111 CHAIRPERSON’S ANNOUNCEMENTS
The Chair announced that the school where Cllr Woodhead is Headteacher
had recently received an Outstanding Ofsted report joining the top 10%
in the Country. Action – Clerk to send letter of congratulations
08/112 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
21st October 2008
The minutes were approved and signed as accurate.
08/113 MATTERS ARISING FROM THE MINUTES
1. Vehicles causing obstructions in Village
A response has been received from Sgt Hunt concerning police powers
when dealing with vehicles which are causing obstructions around the
village. Sgt Hunt states ‘An obstruction can be dealt with by
a uniformed police officer only by way of fixed penalty notice or report
for summons if an offender refuses to accept a ticket. PCSO's cannot
do either of these. PCSO's can visit and warn offending drivers though,
or call up an officer (if available) to issue a ticket.
An obstruction has to be an actual as opposed to a potential obstruction
for a ticket to be issued i.e it must be shown that someone was actually
inconvenienced by the manner of the parking, and not just that someone
was annoyed by the inconsiderate nature of it.
e.g a wheelchair user or pushchair user could not get past or that someone
had to walk into the road to avoid the parked car.’
2. No Litter Signs on the High Street
An email has been received from N&SDC concerning the erection and
design of No Litter Signs on the High Street and also the policing and
revenue collection. The policing of the offence can be carried out by
parish officers (not councillors) but training is necessary. All revenue
goes to N&SDC. Action – Clerk to research cost and availability
of no litter signs
3. Parkway Motors
N&SDC advise as follows: There is a 2 hour free parking period in
the Mansfield Road car park, before a ticket can be issued the wardens
have to note all the vehicles in the car park and then return 2 hours
later and issue a ticket to any vehicle, not displaying a pass and which
has been there for longer than the two hours. Invariably the wardens
are seen inspecting the car park and all vehicles are removed. I will
try and arrange another visit on a Friday night.
With regards to clamping the vehicles - The Parking partnership agreed
that they would not resort to clamping in the County and N&SDC had
previously decided not to introduce clamping.
4. No Parking Signs on High Street
An email was received from N&SDC who state signage on the High Street
is being renewed shortly. It was reported some months ago that it was
not valid since the islands had been introduced into the parking bays,
each small bay now needs its own limited waiting sign. The wardens have
been instructed not to issue tickets in the High Street.
08/114 RECEIVE PETITIONS
None
08/115 PUBLIC PARTICIPATION/QUESTION TIME
The neighbourhood watch representative informed the council he had
heard a rumour that there was to be a total ban of dogs on both Henton
Road play areas. This ban has come from N&SDC. This field is used
regularly by dog walkers who are responsible and clean up after their
dogs and his concern was that if dogs are banned from the area the amount
of dog fouling in the streets would increase.
The Chair replied that this item is on the agenda and will be discussed
later in the meeting.
Mr Harrison, who has recently moved to the village, reported litter
on the footpaths approaching the River Maun and traffic speeding on
Mansfield Road.
The Chair replied that we are constantly in contact with the Highways
Department concerning what can be done about the speeding vehicles.
Action – Clerk to contact police to monitor situation; Cllr Benson
suggested the Probation Service could litter pick along the footpaths
although this is not a solution to the problem. Action – Clerk
to contact Probation Service
A resident expressed his concerns stating that if the parking enforcement
company are not looking at the issue of vehicles illegally parking around
the village because they are working in Newark, then who will manage
the situation on the High Street as it has to be the same authority
and the police only act if there is an obstruction. Action – Clerk
to monitor and liaise with N&SDC
08/116 MEMBERS QUESTION TIME
None
08/117 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i. Website Statistics
Since the launch of the website we have received excellent feedback
concerning from various sources. We have had messages from the Shetland
Islands and Las Vegas! In October the website received 3,500 visits.
Cllr Benham reported that he had problems when trying to print from
the website. Action – Clerk to contact website company to try
and sort the problem
ii. Community-Led Plan
It was agreed to leave until the Calor Village of the Year Competition
was complete. Cllr Ward requested that we start the process in January/February
2009 as it will help with our entry in the competition. Agreed
iii. Village Hall Transfer
The Chair met with the Clerk of Works who has agreed to repair the faulty
downpipe and re-plaster the interior wall before the transfer commences.
The Chair asked the council if they agreed to a full structural survey
– agreed unanimously. Cllr Ward expressed concerns over the condition
of the windows and requested they are repaired.
08/118 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
None
08/119 TO RECEIVE RECOMMENDATIONS FROM COMMITTEES
None
08/120 FINANCES
1. To review the statement of income and expenditure for the previous
month
2. Matters arising from the statement
RECEIPTS
• Agency payment of £2,291.08 was received from N&SDC
for street sweeping
• £2,301.24 was received from Barratts as part payment of
interest
• £600 was received from Robin Hood Colts as total contribution
from 2007/8 season
PAYMENTS
• £85,093.83 was transferred to a high interest account
– maintenance and upkeep of Sherwood Fields
• £4,000 was paid to Web Centre for the development of the
new Edwinstowe Website. This money was from a grant received from EDP.
The website management company has agreed to pay £500 for every
website that is sold using the Edwinstowe template. The Clerk has advertised
the website in the national Clerk magazine and two regional publications.
• £579.93 was paid to Village Hall Management Committee
as contribution towards electrical work
CHRISTMAS – an interim budget shows that we are on budget for
the Christmas Event
PAVILLION – An invoice has been received for business rates for
£3,465 – this should be subject to discount Action –
Clerk to investigate obtaining a reduction
3. Financial correspondence
4. Financial matters
2009/10 Precept decision – it was agreed at the Finance Meeting
that the Precept would not increase next year and would remain at £94,592.
Agreed unanimously
External Audit Report
The external audit has now been agreed and a copy of the report is available
in the Council Chambers. The audit fee has increased due to the level
of income and expenditure which is due to the building of the pavillion
and also the section 106 monies from Barratts for the upkeep of Sherwood
Fields.
5. Grants
EYPAG – not requested this time
08/121 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
District Councillor Moore met with Mike Keeling from Highways Department
concerning various issues in the village; Mill Lane – the pavement,
the lack of white lines, the overgrown holly bush. Mr Keeling is going
to liaise with other departments and keep District Councillor Moore
informed. Gaitskell Crescent – the condition of the pavement and
has been reported. The footpath to Nursing Home on Mansfield Road –
no progress concerning the footpath but currently looking at the possibility
of improved lighting in the area.
08/122 CORRESPONDENCE
See Attached Sheet
08/123 REPORTS
Cllr Ward – Freedom of Information Act – The New Model
Publication Scheme
All councils must produce a Publication Scheme which sets out the type
of information that is available to view, how the information is published
and details of any charges made. This Publication Scheme should be displayed
in noticeboards and in prominent places. New guidelines have been received
and Cllr Ward proposed that, ‘Edwinstowe Parish Council resolves
to adopt the Freedom of Information Act New Model Publication Scheme
without amendment.’ Agreed – unanimously
Making and Enforcing Byelaws Consultation
This is a consultative document regarding proposed new procedures enabling
Local Authorities to make certain byelaws without the need for scrutiny
by the Secretary of State and about the proposals for a new regime for
byelaws. Due to the deadline for responses concerning the making and
enforcing of byelaws, Cllr Ward reported that the Chair had made an
executive decision to forward a positive reply to be retrospectively
agreed at this meeting. Agreed unanimously
Cllr Ward – Local Development Framework Key Decisions For Our
Core Strategy
This report is N&SDC response to the amended Regional Strategy Plan
as it affects the District Council’s previous Core Strategy Plan.
No further comment is required by the Parish Council.
08/124 TO NOTE MINUTES OF COMMITTEES
None
08/125 RESOLUTIONS
Approval of Revised Grant Application Policy – agreed unanimously.
Cllr Benson stated that if grant applications were received from Charities
they could come under Chairman’s Allowances and therefore would
not be subject to the ‘every two years’ condition applied
to general grant applications. Agreed unanimously. Cllr Bird requested
that grants could be considered at every Ordinary Meeting and not just
twice per year. Agreed unanimously Action – Clerk to amend wording
on policy. Approval of Development Charter – agreed unanimously
Approval of Cllrs Bird, J Pepper, L Ward and M Pepper as Trustees for
Garden – agreed unanimously
08/126 PLANNING MATTERS
See Attached Sheet
Cllr Benson left the meeting at 2025 hrs
08/127 DATE OF NEXT MEETING – WEDNESDAY 17th December 2008
In view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
08/122 25th November 2008 Correspondence for Information (COPIES ARE
AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
Sherwood Community Bus Minutes of last meeting Noted
Residents of Fourth Avenue Letter of thanks for support of Parish Council
– planning application for Fourth Avenue Noted – Cllr Benson
and the Chair also received a letter of thanks
CPRE Anti-Litter Campaign Noted
Mike Keeling, Highways Department Copy of response to resident re various
complaints concerning the condition of hedges, footpaths roads etc Noted
– Copy to Cllr Ward
Village Hall Management Committee Year End Accounts Noted
Dean Buckley Email – drain cleaning and investigating contractor
Noted
Sherwood Forest Ploughing Match Thank you for Grant and Invite to Ploughing
Match on 30th November Noted
Allotment Association Thank you for grant Noted
LCR/NALC Magazine Noted
Mike Keeling, Highways Dept Letter – Land Drainage Issues Noted
– Copy to Cllr Ward
Karen White, N&SDC Legal Restriction re Approved Youth Hostel Licence
Application Noted
Nottinghamshire Fire & Rescue Service Revenue Budget & Council
Tax Consultation 2009/10 Noted
Mansfield Road Resident Email concerning situation with Edwinstowe News.
Forwarded to Mike Hall N&SDC Environment Noted
Friends of Sherwood Heath, Cockglode & Rotary Woods Newsletter &
Minutes Noted
Thoresby Colliery Band Thank you for grant Noted
Planning & Landscape Briefing November Noted – Copy to Cllr
Ward
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW IN
COUNCIL CHAMBERS)
Mr C Butler Request for memorial bench in cemetery
Letter to Mr Butler informing that although he cannot rent the plot
he can have a bench on the discussed site
Keith Benison Proposal for top park on Henton Road See below re: new
exclusion orders
CPRE Call for Action from Parish Councils re East Midlands Regional
Plan Copy to Cllr Ward who is also the NALC representative for CPRE
N&SDC New Dog Exclusion Orders (Now include Fourth Ave play areas
and both Henton Rd play areas) Concerns over the notification of new
Dog Exclusion Orders from N&SDC which now includes both Henton Road
play areas one of which is currently being used for dog walking. A discussion
took place concerning the exclusion of dogs from the top play area where
there is a dog bin. As residents have used this as a dog area for considerable
time, it was felt that to exclude them would be incorrect. It was suggested
that the area be changed to a ‘dogs on leads’ area instead
and for relevant signs to be put in place. Action – Clerk to write
letter to N&SDC to change designation on area and to also include
Sherwood Fields as a ‘dogs on leads’ area.
Resident email Concerning condition of Edwinstowe News An email has
been received concerning the unsightly appearance of Edwinstowe News.
Numerous complaints have also been received in the Council Chamber.
The Clerk has contacted Mike Hall and asked him to revisit the property
to ascertain what can be done. Action – Clerk to contact Mike
Hall, Environmental Health again. A discussion took place concerning
what could be done to make the building look better especially concerning
the forthcoming Village of the Year competition
08/126 PLANNING MATTERS
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 08/01828/FUL
Applicant: Mr R Lock
Proposal: Attached Garage To Side
Site Address: 5 Rufford Road
DECISION APPROVED FULL PLANNING
2. Application No: 08/01947/FUL
Applicant: Mrs T Ailward
Proposal Erection Of Replacement Conservatory To Rear Replacement Porch/Hall
On Front Elevation, Study Garage Extension
Site Address: 12 Birkland Drive
DECISION APPROVED FULL PLANNING
B. PLANNING APPLICATIONS
1. Application No: 08/02119/FUL
Applicant: Mrs D Barson
Proposal Change Of Use From Shop To Beauty Therapy Centre & First
Floor Flat To Beauty Treatment Room
Site Address: Maid Marion Secrets 12 Church St
DECISION APPROVED FULL PLANNING
2. Application No: 08/02068/ELE
Applicant: Central Networks East
Proposal: Rebuilding of 11k overhead line using wood pole construction
and installation of underground cable
Site Address: Land Off Ollerton Road
DECISION APPROVED FULL PLANNING
3. Application No: 08/02086/FUL
Applicant: Thru the Lens Studio, Church Street
Proposal: Change of use from a photographers studio to a chiropractic
clinic
Site Address: Land Off Ollerton Road
DECISION APPROVED FULL PLANNING
C OTHER MATTERS
1. Application No: 08/00605/FUL
Applicant: Mrs S Moore
Proposal: Detached Dormer Bungalow
Site Address: 9 Rufford Road
THE ABOVE APPLICATION HAS BEEN WITH DRAWN
2 Appeal Ref: B3030/A/08/2080129/WF
Applicant: K Moore Properties
Proposal: Conversion Of Semi Detached Dwelling into 2 Flats
Site Address: 46 Fourth Avenue
APPEAL ALLOWED FULL PLANNING PERMISSION GRANTED
