Edwinstowe
Parish Council
Working to
make a difference
The Minutes of the Ordinary Meeting of the Council held Tuesday 20th
May 2008 at 7.15pm in the Village Hall, Edwinstowe
Present: Cllrs P Bird, J Pepper, M Pepper, J Benson, D Benham, J Sansom,
A Sansom, L Ward
Clerk: Alice Dunn
Apologies for absence were received from: Cllrs L Winn, R Woodhead
Resolved: The apology and reasons for absence were accepted
The Chair welcomed the public
The Chair suspended Standing Orders for 10 minutes to allow public
participation
Resident - Mrs Worboys from The Old Police House, High Street spoke
on behalf of a delegation of residents and passed a report to the Parish
Council responding to comments made at the Annual Parish Meeting by
patrons of the Hammer & Wedge Social Club, concerning the filming
of patrons entering the Club after 10.00 p.m. – which is in breach
of a variation licence which had been applied for by the Landlord. Mrs
Worboys told the meeting that residents that lived locally to the Hammer
& Wedge had been the victims of damage to their property, litter,
noise, fighting etc.
Cllr Benson requested to leave the room during the discussion as he
had an interest in the issue.
Another resident, Josie Cocking, expressed concern that the Parish
Council had offered their full support to the issue at the Annual Parish
Meeting without hearing both sides of the argument. This was acknowledged
by the Chair and agreed that the issue would be tabled at the next Ordinary
Meeting on 17th June 2008. Action – Clerk to agenda item. Cllr
J Sansom praised the residents for attending the meeting to speak out
about the issue as there had been veiled threats.
A resident asked about the Highways Review that had been reported in
the Annual Newsletter and what constituted the review and whether a
response had been received from the County Council. The Chair responded
that Cllr Ward had carried out an extensive review of every road and
footpath in Edwinstowe and that two reports had been submitted –
copies of which are available to look at in the Council Chamber. The
Chair stated that Mansfield Road and Rufford Road are scheduled to be
resurfaced this summer and various patching up work will be done prior
to the major work.
Reinstate standing orders
08/021 DECLARATIONS OF INTEREST
Cllr Benson for the Hammer & Wedge.
CHAIRMAN’S ANNOUNCEMENTS
Mansfield Road Car Park
Parking in the Mansfield Road car park is free for two hours with no
return for two hours. If you wish to park for longer you need to have
a permit. Parking is free for disabled drivers. No Parish Councillors
have been issued with permits. Local businesses adjacent to the car
park have been issued with permits but have requested more which is
currently being negotiated with Newark & Sherwood District Council.
Cemetery Road
The approach road to the cemetery is in a very poor state and has not
had any work done on it since 1986. The Chair requested that the item
be tabled for the next meeting and that the Clerk looks at applying
to Notts County Council for a grant towards the repairs. Clerk to action
08/022 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD TUESDAY 29th April 2008, ATTACHED
The minutes were approved and signed by the Chair.
08/023 MATTERS ARISING FROM THE MINUTES
i. Building Better Communities Event on 17th June 2008 – Cllr
Bird is unable to attend, can another Councillor attend in her absence.
Please inform Clerk if wish to attend.
ii. Nottinghamshire Police – We have received a reply from Insp
Gan from Nottinghamshire Police concerning various issues raised including
the level of policing in Edwinstowe. Insp Gan has offered to attend
a meeting to discuss these issues with the Parish Council. Clerk to
request Insp Gan’s availability in June.
iii. Severn Trent – we have received a response from Severn Trent
concerning the redundant water pipe on the River Maun. They say that
as it is redundant it can be dismantled at the cost of the Parish Council.
iv. Repainting Parking Bays – Cllr Ward asked if we had received
a response to the request for the parking bays in all three car parks
to be repainted. The Chair replied that Newark & Sherwood have agreed
to repaint them but are unsure when. The Chair has requested that two
further disabled bays are provided in the Mansfield Road car park.
v. Parish Plan Presentation Date – Cllr Ward asked if a date had
been set yet. The Chair stated that it had not. Cllr Ward to confer
with Clerk
08/024 FINANCES
a. To review the statement of income and expenditure for April
The financial information had been distributed prior to the meeting
for the Councillors to examine before the meeting. The bank reconciliation
was given to the Councillors at the meeting.
b. Matters arising from the statement
Cllr J Pepper queried the amount of the honorarium payment that had
been budgeted for the village hall booking clerk as he thought it had
been agreed that there would be no payment this year. Action –
Clerk to look at previous minutes for decision
c. Financial Correspondence
Nil
d. Other financial matters
The draft budget was distributed. Councillors to bring any queries to
the next meeting.
08/025 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
County Councillors not in attendance
No reports from District Councillors
08/026 CORRESPONDENCE
i. Annual Parish Meeting Minutes – issue regarding the missing
bus shelter on Henton Road that had been knocked over by a Tesco delivery
van. The Clerk reported that Notts County Council have now received
the compensation from Tesco and have ordered a new bus shelter. However,
this will take up to 12 weeks. Clerk to monitor monthly
ii. Annual Parish Meeting Minutes – what is the situation with
the missing gates on Henton Road. The Chair reported that there was
still no response from the owner of the field.
iii. Letter concerning the Rural Community Action Nottinghamshire AGM.
Cllr Ward to attend – Clerk to confirm
iv. Local Assessment Standards, Code of Conduct – distributed
to all Councillors for information.
v. PP3 surveys – passed to Cllr J Sansom for completion and return
to Clerk.
vi. Letter and quote for £729 received from Smiths of Derby about
St Mary’s Clock. Discussion concerning what the Parish Council’s
responsibility is with regard to the church clock and the Local Council
Administration Book was consulted for guidance. The Parish Council already
pays an amount each year for the church clock and this year it is £400.
The Chair proposed that a cheque for £400 is raised and sent with
an explanatory letter to the Church. Agreed. Chair and Clerk to meet
to draft letter
vii. Training course – Crash Course on Planning at Egmanton. Cllr
Benham and Cllr J Pepper to attend. Clerk to reply to email
viii. Letter from CPRE re death of Valerie Gillespie. Invitation to
a meeting on 2nd June. Cllr Ward to attend. Clerk to copy information
for Cllr Ward
08/027 REPORTS
Standards Board and new legislation
Cllr L Ward updated the Parish Council re the legislation to move the
Standards Board from a national to a local level and invited councillors
to re-read the Code of Conduct. The Chair reminded the meeting that
Cllr Ward is a member of the Standards Board.
Sherwood Forest Regional Park
Cllr L Ward informed the meeting that Sherwood Forest Regional Park
had produced draft copies of a Feasibility Study Report and Business
Plan. Two copies of which were given to the Clerk to keep for reference
in the Council Chamber.
Cllr J Pepper stated that when he attended a meeting concerning the
Living Legend project he suggested that the visitors centre would be
better placed on the A614 north of Ollerton roundabout and not on the
proposed ‘B’ road. Cllr Ward replied that Notts County Council
have purchased the land with the intention of building the visitors
centre there so it will be built on that site. However Sherwood Forest
Regional Park covers a much bigger area than the new visitors centre.
We will receive a FINAL report from the consultants and we need to start
thinking about forming a working party.
Hammer & Wedge
The Chair questioned whether we needed to discuss the issues concerning
the Hammer & Wedge or whether more research and information gathering
was needed and to agenda it at the next meeting and at the meeting to
be held with Inspector Gan. Clerk to copy all information for councillors
and to include as agenda item for next Ordinary Meeting and for meeting
with Inspector Gan.
08/028 RESOLUTIONS
Cllr Ward stated that Standing Orders have been considerably updated
and has prepared a revised set for each Councillor and for the Council
Chamber. Cllr Ward proposed that the Parish Council adopt the revised
Standing Orders, seconded by the Chair who also expressed thanks to
Cllr Ward for his hard work. Agreed.
Cllr Ward proposed that the Parish Council adopts S 12.2 of the Code
of Conduct, this was seconded by Cllr A Sansom.
Cllr Ward moved that the Parish Council adopt the new Ordinary Meeting
Agenda, seconded by Cllr Benham.
08/029 PLANNING MATTERS
A. DECISIONS
1. Application No.: 08/00300/FUL
Applicant: Mr A Kitchen
Proposal: Erection Two Storey Extension (Retrospective)
Site Address: 1 Rufford Road
Decision: REFUSED FULL PLANNING
2. Application No.: 08/00310/FUL
Applicant: Mr & Mrs Hughes
Proposal: Erection Of A Single Story Sun Room
Site Address: The Elms 40 Mansfield Road
Decision: APPROVED FULL PLANNING
3. Application No.: 08/00292/FUL
Applicant: Mr Z Hussain
Proposal: Change Of Use From Textile Shop To Restaurant/Seating Area
Site Address: Unit 1 Kikstall Lodge High St
Decision: REFUSED FULL PLANNING
Action – Chair and Clerk to write a letter of support for Mr Hussain
to Planning Department at N&SDC.
4. Application No.: 08/00411/FUL
Applicant: Mrs T Ailward
Proposal: Erection Of A Front Hall Extension & Rear Conservatory
Extension
Site Address: 12 Birkland Drive
Decision: APPROVED FULL PLANNING
5. Application No.: 08/00386/FUL
Applicant: Mr A Fry
Proposal: Erection Of Conservatory (Retrospective)
Site Address: 121 Henton Road
Decision: APPROVED FULL PLANNING
PLANNING APPLICATIONS
1. Application No: 08/00452/FUL
Applicant: Mr W Smith
Proposal: Erection Of New Pitch Roof
Site Address: 87 Mansfield Road
Decision: APPROVED FULL PLANNING
2. Application No: 08/00584/FUL
Applicant: Mr J Tryner
Proposal: Retain Existing Conservatory Site Address: 37 Brocklehurst
Drive
Decision: APPROVED FULL PLANNING
3. Application No: 08/00622/FUL
Applicant: Mr J Green
Proposal Single Storey Rear Extension To Replace Existing Conservatory
Site Address: 59 Sixth Avenue Decision: APPROVED FULL PLANNING
C OTHER PLANNING MATTERS
Cllr A Sansom reported that there were rumours that the field near the
OAP bungalows on Church Street had been purchased with the intent to
turn it into a campsite. Letters have been received by residents stating
that the Parish Council had given their full support. This was strongly
denied by all members of the meeting as it had never been agenda’d
for discussion. No planning application had been received either at
the Parish Council meeting or at Newark and Sherwood planning meeting
that the Chair attends. The Chair requested sight of the letter, Cllr
J Sansom would provide a copy.
Cllr A Sansom also stated that over the May Day bank holiday weekend,
the number of visitors to the forest and village meant that the car
parks were full and cars were parking on the grass verges opposite the
cricket ground and in the field near the OAP bungalows. Clerk to write
to Sir Andrew Naish to ask that access to the field is blocked. This
caused a hazard to pedestrians and visitors when crossing the road.
The vehicles were only gaining access to the field as there was a gap
in the hedge/fence. Cllr Sansom asked whether the visitor centre rangers
were able to issue parking tickets. Clerk to ascertain if Rangers have
the authority to issue tickets.
D LATE PLANNING
1. Application No.: 08/00672/FUL
Applicant: Mr R Simpson
Proposal: Retrospective change of use from shop to garage for minor
repair and valeting. Removal of 3 windows/doors and replace with roller
shutters
Site Address: Parkway Garage Mansfield Road
Decision: APPROVE FULL PLANNING
08/030 DATE OF NEXT MEETING – 24th June 2008
