Edwinstowe
Parish Council
Working to
make a difference
The Minutes of the Ordinary Meeting of the Council held Tuesday 15th
July 2008 at 7.00 p.m. in the Village Hall, Edwinstowe
Present : Cllrs Bird, Ward, Milne, Benson, Benham, M Pepper, J Pepper,
and J Sansom
Clerk: Alice Dunn
The Chair welcomed members of the Council, Public, Police and Press
to the meeting.
08/053 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
None
Apologies for absence were received from: Cllrs R Woodhead, A Sansom
and L Winn
08/054 CHAIRPERSON’S ANNOUNCEMENTS
i. Events Committee Representatives
Due to an error at the AGM all Councillors were elected onto the Events
Committee, however those Councillors with businesses on the High Street
would need to declare an interest during any discussions and therefore
would negate their membership. The Chair proposed that Cllrs Bird, J
Pepper, M Pepper, L Ward, M Milne, J Benson and R Woodhead would be
members of Events Committee, seconded by Cllr J Pepper. Voting –
7 for,1 abstention
ii. Christmas Lights
A meeting is being arranged for the beginning of September with Paul
Taylor of LITE, Mark Bamford of EML Installations, Mick Moore and Keith
Whyles from Notts County Council, the Chair, the Clerk, Administrator
and David Stocken to discuss the arrangements for this year’s
Christmas Lights switch on.
Further to a previous meeting when it was discussed who would switch
this year’s lights on; the Chair asked whether councillors agreed
that Rev Alistair Littlewood be asked to switch on the lights. Agreed
– unanimously.
iii. Cemetery Road – The Chair reported that she had spoken to
County Councillor Andy Freeman and Paddy Tipping MP who both supported
the Building Better Communities application for the resurfacing of the
Cemetery Road. The Chair would be meeting with Neil Bettison, Community
Development Worker for Edwinstowe on 16th July 2008 to discuss the completion
of the form.
iv. The Clerk will be on leave from Friday 1st August until Monday
11th August and also Friday 15th August until Wednesday 27th August.
Sarah Coltart will be working Monday – Thursday 9.00 am –
1.00 pm but the office will be closed in the afternoons and all day
Fridays. Notices will be displayed in the noticeboards and on the office
door.
08/055 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
24 JUNE 2008
The minutes were approved unanimously and signed and dated by the Chair.
08/056 MATTERS ARISING FROM THE MINUTES
08/039 The Junction of Henton Road and Rufford Road
The Clerk has received an email from Mike Keeling of Notts County Council
who has visited the site and is now awaiting relevant accident injury
data concerning the area. He stated that to implement parking restrictions
is a lengthy process but will keep the Council informed of progress.
Cllr Benson stated that vehicles should not park within 15 yards of
a junction as they could cause an obstruction. The Chair referred to
the PCSO’s for clarity on the issue but they stated that Notts
County Council now have a designated parking team and parking issues
are not within their jurisdiction. Cllr Ward stated that his understanding
is the 15 yard restriction is only during the hours of darkness. Action
– Cllr Ward to confirm at next meeting
Cllr Benham requested whether we could ask Notts County Council for
an interactive SLOW DOWN sign near the junction on Rufford Road. Action
– Clerk to enquire
08/039 Parking limit on High Street
All Councillors have now received a copy of the letter from Notts County
Council and the Chair confirmed that the matter was still ongoing.
08/041 Hammer & Wedge licensing appeal
The Chair reported that at the recent licensing appeal the outcome was
amicable to all parties but all had had to give ground. Cllr Benson
reported that the Hammer & Wedge were pleased with the result.
08/046 11 Letter concerning the emergency link road at the top of Occupation
Lane
The Clerk has received a reply from Notts County Council Highways Dept
concerning the use of the link road. The letter stated that the road
should only be used for access when the normal access road from Rufford
Road is obstructed. Action – Clerk to write letter to all residents
of Occupation Lane and Station Road reminding residents of the purpose
of the road. Agreed unanimously
Item 10
Cllr Ward asked of it had been established whether Ecclesiastical Law
applied within the churchyard boundaries. Action – Clerk to ascertain
from Terry Wilson of N&SDC
08/044 Financial Correspondence – item 4
Cllr Benson stated that the amount that Barratt Homes are requested
to pay per house should read £450 and not £45.
Financial Correspondence – item 5
Cllr Ward informed the meeting that Awards for All grants are only available
for Project Funding; therefore as Edwinstowe Arts Heritage and Festival
Organisation were looking for funding for running costs they could not
apply. Cllr Ward thanked the Parish Council on behalf of the Organisation
for their recent grant.
Cllr Ward reported that the Organisation has made provisional plans
to obtain bunting and flags towards the Edwinstowe Extravaganza 2009
and has already obtained the music for the ‘Last Night of the
Proms’
08/045 Parish Plan
Cllr Ward reminded the Council that the Parish Plan documentation has
been completed for nearly a year and is still awaiting a presentation
date. It had been agreed to be an agenda item at the September meeting.
Action – Clerk to ensure Parish Plan presentation date is on September
agenda
08/027
Cllr Ward reported that the Standards Committee sat again on the 8th
July.
08/057 RECEIVE PETITIONS
None
08/058 PUBLIC PARTICIPATION/QUESTION TIME
i. A resident, Mr Morley of High Street reported that his vehicle had
been vandalised on Sunday night. He also reported that adult cyclists
are cycling on the narrow footpath outside his address on a regular
basis. He had taken the opportunity to speak to the PCSO’s before
the meeting but unfortunately there is little that can be done. The
Chair stated that these were not Parish Council issues but the Clerk
will keep a record for future reference.
ii. Les Shaw and Keith Benison, representatives of Edwinstowe Young
People’s Action Group (EYPAG) had been told that at the last Council
Meeting it had been reported that the group had been disbanded and asked
if the Parish Council would confirm that this had been stated. The Chair
responded that this had not been said but what was said was the Parish
Council representative had not been invited to a meeting for well over
a year. Mr Benison stated that the last meeting was last October/November
and agreed to inform Cllr J Sansom of the date of the next meeting.
With regard to the EDP grant application, all the paperwork and arrangements
were in place they were just waiting for the funding. The Chair reiterated
that the Parish Council was aware that EYPAG had not folded and the
only reason the £3,000 had been held up was to await more information.
The Clerk distributed a report showing the groups achievements to date.
Cllr Benham requested clarification that the funding had not been withdrawn
and that the Parish Council was just waiting more information. The Chair
stated the grant would be discussed during the finance section of the
meeting.
08/059 MEMBERS QUESTION TIME
Cllr Ward stated that he was very pleased to report that work on Ollerton
roundabout would commence in 2010.
Cllr Ward reported that the Mansfield Road speed indicator was still
not working. Action – Clerk to chase again.
08/060 ANY BUSINESS REMAINING FROM PREVIOUS MEETING
i. GP Led Surgeries
The Chair has read the booklet concerning the proposal for GP led surgeries
and is very concerned that this will happen. The surgery for Edwinstowe
will be in Newark which is completely impractical for people with young
families, older members of the village and those who do not drive. There
is a section in the booklet that asked for people’s views. The
Chair asked the Parish Council for their thoughts on the matter and
whether the Council was happy for the Chair to complete the section
on their behalf. Agreed – unanimously. Once completed the Clerk
to inform the Practice Managers at Edwinstowe and Ollerton of the views
of the Council.
ii. Confirmation of Parish Council Representative of EYPAG
It was confirmed that Cllr J Sansom was the Parish Council representative
of EYPAG.
iii. Website
The Clerk and Administrator have researched companies that could help
with updating the Edwinstowe website. There is a very competitive organisation
that is based in Warsop Town Hall. The Administrator would manage the
website development with support of the Clerk and there should be a
representative of the High Street who would inform the Administrator
of any updates. Cllr Benham felt that the Parish Council should offer
local businesses and organisations the opportunity to purchase advertising
space therefore generating income for the upkeep of the website. The
Chair proposed Cllr Benham as the High Street representative and this
was agreed unanimously.
08/061 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
At the Annual General Meeting the Parish Council representative for
the Community Safety Liaison Group had been omitted. The Chair proposed
Cllr J Pepper as he has a Health & Safety and Youth Work background.
Cllrs Ward and J Sansom seconded the proposal which was agreed unanimously.
Cllr Benson stated that he already attended the group as part of the
Safer Neighbourhood group. The Chair reminded the council that Cllr
Benson was not the elected representative of Edwinstowe Parish Council
on either of those groups.
08/062 TO RECEIVE RECOMMENDATIONS FROM COMMITTEES
None
08/063 FINANCES
The Chair reminded all Parish Councillors that they all have access
to the financial information but any issues relating to staffing and
salaries must not be discussed in this section of the meeting but must
be included in the confidential part of the meeting.
1. To review the statement of income and expenditure for the previous
month
The Councillors had all received a copy of the current financial situation.
Cllr Benham requested whether the Clerk would be reporting on the first
quarter of the finances. The Clerk stated that as the EDP grant cheques
had been issued in July it would be more beneficial to the Council to
give a detailed report at the next meeting on 2nd September 2008.
2. Matters arising from the statement
There were no matters arising from the statement
3. Financial Correspondence
Quote for ‘kissing gate’ on Sherwood Fields
The Parish Council has received a quote for a ‘kissing gate’
to allow general access onto the field during specified times. The quote
is for £2,133.69 and will be paid for out of EDP funds. Cllr Benson
stated that this quote was at least £500 cheaper than a previous
one and recommends we proceed with the work as soon as possible. Agreed
– unanimously. Action – Clerk to contact supplier.
4. Other Financial Matters
Letter received from Debbie Swanwick and representatives of the Youth
Centre. Cllr Benson felt that as the letter was unsigned and the representatives
of the Youth Centre had not been named it could not be treated as an
official letter. The Chair did not agree with this and Cllr Benham said
that it was a serious letter and should be treated as such. The Chair
proposed the members of the council voted on whether the letter was
valid. Result – 7 votes for and 2 abstentions. The Chair proposed
that the Parish Council write to the Youth Club and request that they
liaise with EYPAG to work together leaving past problems behind. Cllr
Ward seconded and requested that we include in the letter that the Parish
Council offer to meet with representatives of both groups. Agreed –
unanimously. Action – Clerk to write to Youth Club and EYPAG.
The decision concerning the grant application to be left until after
the meeting between EYPAG and the Youth Club.
08/064 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
County Councillor not in attendance
District Councillor not in attendance – apologies received
08/065 CORRESPONDENCE
1. Email received about Best Kept Village Competition
Edwinstowe has gone through to the next round of the competition. The
judging for the final round will take place between 7th July and 25th
July.
Cllr Ward requested that the Parish Council acknowledge and thank David,
Andy and Gary for all their hard work. The Chair stated that she has
already spoken to David but will write an official thank you on behalf
of the Council. Agreed – unanimously
2. Information received from NALC concerning the AGM on 19th November
at Epperstone Village Hall. We need to provide details of two voting
delegates and one delegate for election onto the Executive Committee.
The Chair proposed Cllr Ward and Cllr J Sansom as the voting delegates,
Cllr Benham seconded. Cllr Ward proposed the Chair as the delegate for
the Executive Committee, seconded by Cllr J Sansom. Action – copies
of paperwork to all relevant Councillors
3. Minutes from Sherwood Community Bus Project. Action – copy
to Cllr J Pepper
4. Highways Department Newsletter – Due to Cllr Ward’s
hard work the work on repairing and resurfacing Rufford Road and West
Lane is scheduled to begin in mid July and will continue for 4 months.
The work will also affect East Lane.
Resurfacing of the Fourth Avenue footpath is also scheduled for this
summer.
5. Letter received from Peter Thom of NCC Highways concerning Cllr
Ward’s survey. Cllr Ward proposed that he will respond to the
letter including thanks to Mr Thom. Agreed – unanimously. Action
– Cllr Ward to respond to Mr Thom’s letter
6. Letter received from a resident whose property backs onto the new
pavillion car park. He is concerned that the planting of mature trees
and bushes that were promised has not yet been done and also that the
surface of the car park creates dust onto his property. Cllr Benson
stated that to resurface the car park would cost approximately £13,000
and that although the planting was in the original plans, it had not
been budgeted for and that car park would be resurfaced as soon as funds
become available. Cllr M Pepper asked if the planting could be paid
for out of the s106 monies that Barratts owe. Cllr Benson confirmed
that it could but there are already mature trees and bushes in situ.
The Chair agreed that there were a lot of mature plants already in place.
The Chair reported that the Parish Council were not aware of the recent
fundraising day that was held at Sherwood Fields and should have been
invited. Cllr Benson said he will take the comments back to the EDP
but the event had been well advertised.
7. Letter received from Citizens Advice Bureau concerning their new
constitution as a limited company by guarantee and therefore cannot
accept Cllr Ward as a representative. However he could be on the Board
when there is a vacancy. Cllr J Pepper requested that they only receive
funding from the Parish Council if an Edwinstowe representative is allowed.
The Chair stated that the funding was to enable the CAB to provide outreach
work in Edwinstowe Library on Friday mornings; however this service
has already been withdrawn. Cllr Benson stated that this had happened
2/3 years ago and N&SDC threatened to withdraw their funding. Cllr
Ward proposed that the Clerk write to the CAB stating the council’s
concerns and that we will seriously consider withdrawing the funding
unless there is a representative from Edwinstowe. Agreed – unanimously.
Action – Clerk to write letter to CAB
8. Letter from Mike Hall of N&SDC in response to a letter from
the Parish Council concerning the situation with the old Edwinstowe
News building on Mansfield Road. N&SDC are monitoring the situation
and will keep in regular contact with the parish Council.
08/066 REPORTS
S106 monies due from Barratt Homes
Information had been distributed with the agenda. The Chair asked if
there were any comments. No comments received.
The transfer of the Village Hall to the Parish Council
Information had been distributed with the agenda. The Chair asked if
there were any comments. Cllr Ward expressed concern that if the Parish
Council does not agree to the transfer N&SDC can sell the village
hall to another body. The Chair stated that if we do accept the transfer
there will be very little change in the current circumstances and at
present the only area that the Parish Council do not cover are the drains.
N&SDC have a budget of £1,350 to cover any drain repairs which
they will transfer to the Parish Council and that will form the basis
of the Repairs and Renewals fund.
Cllr Ward queried whether the information should state peppercorn ‘rent’
if the Parish Council are ‘buying’ the village hall. Action
– Clerk to ascertain the correct terminology.
The Chair asked if the council were happy to continue with negotiations.
Agreed - unanimously
08/067 TO NOTE MINUTES OF COMMITTEES
None
08/068 RESOLUTIONS
None
08/069 PLANNING MATTERS
A. DECISIONS
1. Application No: 08/00724/FUL
Applicant: Mr R Simpson
Proposal: Two storey side extension & single storey rear extension
Site Address: 40 Mansfield Road
Decision: APPROVED FULL PLANNING
B. PLANNING APPLICATIONS
1. Application No: 08/01326/FUL
Applicant: Bright Beginnings Day Nursery
Proposal: Reconfiguration of car park & storage provision
(alterations to original plans)
Site Address: 17 Mansfield Road
DECISION: APPROVE FULL PLANNING
2. Application No: 08/01554/FUL
Applicant: Mr B Wingate
Proposal: Single storey rear extension
Site Address: 79 Henton Road
DECISION: APPROVE FULL PLANNING
3. Application No: 08/01556/FUL
Applicant: Mr A Kitchen
Proposal: Two Storey Extension
Site Address: 1 Rufford Road
DECISION: REFUSE FULL PLANNING
C OTHER PLANNING MATTERS
APPEAL
1. Application No: 08/009292/FUL
Applicant: Mr Z Hussain
Appeal: Change of use to restaurant/seating area.
Site Address: Unit 1 Kirkstall Lodge, High Street
ACTION – CLERK TO SEND LETTER OF SUPPORT TO PLANNING DEPARTMENT
D LATE PLANNING
DECISIONS
1. Application No: 08/00672/FUL
Applicant: Mr R Simpson
Proposal: Change of use from shop to valeting area
Site Address: Parkway Motors
Decision: APPROVED FULL PLANNING
2. Application No: 08/00808
Applicant: Mr S Lamb
Proposal: Change of use from shop to delicatessen & coffee shop
with new shop frontage
Site Address: 12 High Street
Decision: APPROVED FULL PLANNING
APPLICATIONS
1. Application No: 08/00763/FULM
Applicant: Ventura Lodges Ltd
Proposal: Change of land to allow the siting of up to 170 holiday lodges
Site Address: Proteus Camp Perlethorpe
DECISION: APPROVE FULL PLANNING
2. Application No: 08/00768/OUTM
Applicant: Ventura Lodges Ltd
Proposal: Development of ancillary facilities buildings in association
with holiday park
Site Address: Proteus Camp Perlethorpe
DECISION: APPROVE FULL PLANNING
08/070 DATE OF NEXT MEETING – 2nd September 2008
Meeting closed at 9.00 p.m.
