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Edwinstowe Parish Ordinary Meeting Agenda June 2018

Find out what we will be discussing in our next Parish Council meeting.

Dear Councillor

You are hereby summoned to attend an Ordinary Meeting of the Council to be held on Tuesday 12th June 2018 at 7pm in the Council Chamber, Village Hall, Edwinstowe.

18/025 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

18/026 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

18/027 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

18/028 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON 16th MAY 2018

18/029 GUEST SPEAKER

Peter Gaw, Chief Executive Officer at Inspire: Culture, Learning and Libraries
‘The Future of Library Services in Edwinstowe’

18/030 MATTERS ARISING FROM PREVIOUS MEETINGS

18/031 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)

18/032 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

Available from Parish Council Office.

  1. Allotment Site Visit

18/033 AGENDA

  1. Meeting with Thoresby Estates
  2. Electric Charging Point – Car Park
  3. Cherry Tree in War Memorial Garden
  4. Office Flooring Quote
  5. Conservation Area Walkabout Feedback
  6. New Photocopier Contract
  7. Boy Lane Allotment Fence

18/034 Correspondence

  1. Mansfield Scouts – Thank you letter
  2. Sherwood Forest Trust – Sherwood Habitats Forum (24th July 2018, 9am-4pm Sherwood Pines)
  3. County Council Civic Service – (24th June 2018, 3pm at Southwell Minster)
  4. Edwinstowe RBL – WW1 Monument
  5. Sherwood Pines Concerts Notification (22nd June 2018 – 24th June 2018)

18/035 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

18/036 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

  1. Internal Audit Completed
  2. Review the effectiveness of the System of Internal Financial Control (circulated with Agenda)
  3. Approve the effectiveness of the System of Internal Financial Control
  4. Chair to sign the System of Internal Financial Control
  5. Consider the Annual Governance Statement 2017/18 (circulated with Agenda)
  6. Approve, by resolution, the Annual Governance Statement 2017/18
  7. Chair to sign the Annual Governance Statement 2017/18
  8. Consider the Annual Accounting Statements 2017/18 (circulated with Agenda)
  9. Approve, by resolution, the Annual Accounting Statements 2017/18
  10. Chair to sign the Annual Accounting Statements 2017/18

18/037 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
April Staff Salaries £4,952.43
May Staff Salaries £5,009.02
11.05.2018 Trade UK (inv) Plants & Materials £48.60
11.05.2018 Water Plus (inv) Ollerton Rd Allotment Water Charges £39.50
16.05.2018 EVHMC Gas Charges to 15.5.18 £73.62
30.05.2018 Town & Country Grounds (inv) Village Grass Cutting £1,888.80
31.05.2018 Town & Country Grounds (inv) Strimming at Bowling Green, Fourth Ave £78.00
31.05.2018 Glasdon (inv) Litter Barrow £958.80
04.06.2018 Central Garage (inv) Van Repair £80.70
04.06.2018 T Robb (inv) Hanging Baskets £1,199.25
04.06.2018 Water Plus (inv) Water Charges – Public Conveniences £59.13
01.06.2018 NCC Month 2 Pension £1,679.19
01.06.2018 HMRC Month 2 PAYE/NIC £1,137.34
01.06.2018 BMB Financial Internal Audit Fee £100.00
05.06.2018 NSDC Correction - Dog Bin Emptying (min ref 17\173) £1,731.60
05.06.2018 Catchers Pest Control Vermin Control £80.00
06.06.2018 Cash Petty Cash £107.54
06.06.2018 Pet’s Paradise Plants £103.70

18/038 GRANT APPLICATIONS

None.

18/039 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

18/040 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

18/041 PLANNING MATTERS

None.

18/042 DATE OF NEXT MEETING: Wednesday 18th July 2018

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