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Edwinstowe Parish Ordinary Meeting Agenda July 2020

Find out what we will be discussing in our next Parish Council meeting.

Dear Councillor

You are invited to the Ordinary Meeting of the full council to be held on Tuesday 21st July 2020, at 7pm via Zoom as a remote meeting. Public can attend remotely, please contact the clerk before Monday.

20/18 WELCOME BY CHAIR

20/19 RECEIVE APOLOGIES AND REASONS FOR ABSENCE

20/20 DISCLOSURES OF INTERESTS BY MEMBERS

20/21 APPROVE THE MINUTES OF THE FULL COUNCIL AT THE ORDINARY MEETING
HELD ON 23rd JUNE 2020

20/22 MATTERS ARISING (following NALC guidelines)

20/23 TO RECEIVE ANY QUESTIONS TO COUNCIL FROM MEMBERS

20/24 TO RECEIVE DRAFT MINUTES AND REPORTS OF THE FOLLOWING COMMITTEES,
SUB-COMMITTEES AND WORKING GROUPS

  1. Allotments

20/25 AGENDA

  1. Section 106 money
    • Village Hall window
    • Village Hall toilets
    • Guttering Village Hall
    • Solar Panels
    • Container
  2. High Street furniture
  3. Skate Park
  4. Book Festival
  5. Forest Corner Plan

20/26 Correspondence

  1. NALC - CILCA
  2. Contact Form – Internet connectivity
  3. NSDC - D-19 Humanitarian Assistance Response Team (HART)
  4. NALC – Newsletter
  5. NALC – Remote meetings
  6. RCAN - Government Guidance for Community
  7. NALC – Play Areas
  8. NALC – Village Hall
  9. Artful Logistics – sculpture removal
  10. RCAN - membership
  11. NSDC – High Street TTRO
  12. RSPB – Update
  13. ALCC – Newsletter
  14. BHIB – Risk Assessments

20/27 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

  1. AGAR details to follow;
    • Internal Audit Completed
    • Review the effectiveness of the System of Internal Financial Control (circulated with Agenda)
    • Approve the effectiveness of the System of Internal Financial Control
    • Chair to sign the System of Internal Financial Control
    • Consider the Annual Governance Statement 2019/20
    • Approve, by resolution, the Annual Governance Statement 2019/20
    • Chair to sign the Annual Governance Statement 2019/20
    • Consider the Annual Accounting Statements 2019/20
    • Approve, by resolution, the Annual Accounting Statements 2019/20
    • Chair to sign the Annual Accounting Statements 2019/20
  2. Finance Report details to follow
  3. Salaries

20/28 INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT (if applicable)
25.06.2020 Prime Property Repairs £190.00
25.06.2020 Thoresby Settlement Land Lease £65.00
26.06.2020 Salaries Wages £3,747.03
26.06.2020 HMRC PAYE/NIC £1,270.14
26.06.2020 NCC Pension £1,770.16
29.06.2020 Prime Property Repairs £610.00
30.06.2020 Unity Trust Manual handling £8.90
30.06.2020 Unity Trust Service Charge £37.65
02.07.2020 Prime Property Window Replacement £410.00
02.07.2020 NSDC Dog Bins £1,067.04
10.07.2020 Salaries Wages £1,950.19

20/29 DIRECT DEBITS FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT (if applicable)
17.06.2020 UK Fuels Ltd Petrol/Diesel £108.61
26.06.2020 Better Connected Telecoms £78.06
01.07.2020 DVLA Vehicle Tax £23.18
01.07.2020 NSDC East lane car park £58.00
01.07.2020 NSDC West lane car park £49.00
01.07.2020 NSDC Mansfield Rd car park £69.00
03.07.2020 ICO Data Protection £35.00
08.07.2020 UK Fuels Ltd Petrol/Diesel £37.27
15.07.2020 UK Fuels Ltd Petrol/Diesel £70.96

BANK BALANCE   £82,729.27

20/30 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT; BULLET POINTS SENT TO THE CLERK PRIOR TO MEETING)

20/31 PUBLIC PARTICIPATION, STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION.

20/32 CONFIDENTIAL MATTERS

20/33 DATE OF NEXT MEETING: TBA

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