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Edwinstowe Parish Ordinary Meeting Agenda February 2021

Find out what we will be discussing in our next Parish Council meeting.

Dear Councillor

You are invited to the Ordinary Meeting of the full council to be held on Tuesday 9th February 2021, at 7pm via Zoom as a remote meeting. Public can attend remotely, please contact the clerk before Monday for a Zoom invite link.

20/119 WELCOME BY CHAIR

20/120 RECEIVE APOLOGIES AND REASONS FOR ABSENCE

20/121 DISCLOSURES OF INTERESTS BY MEMBERS

20/122 APPROVE THE MINUTES OF THE FULL COUNCIL AT THE ORDINARY MEETING
HELD ON 12th JANUARY 2021

20/123 MATTERS ARISING (following NALC guidelines)

20/124 PUBLIC PARTICIPATION, STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION.

20/125 TO RECEIVE ANY QUESTIONS TO COUNCIL FROM MEMBERS

20/126 TO RECEIVE DRAFT MINUTES AND REPORTS OF THE FOLLOWING COMMITTEES,
SUB-COMMITTEES AND WORKING GROUPS

  1. Cemetery Committee

    Motion for the February 2021 meeting of Edwinstowe Parish Council

    Moved by Cllr Ayre
    Seconded by Cllr Celia Brooks

    “I propose that a limited number of additional benches should be allowed in the Cemetery. These are to be sited in areas of the cemetery with few or no benches. They are to be spaced out and the sites selected by the Clerk and Amenity supervisor. The sites will be marked so their positions do not take up space allocated for burials or impinge on paths or access to graves. The benches will be of a size, material and structure to be decided by the full Parish Council. Approval of the design should be sought from the Parish Council through the Clerk. Benches must be firmly secured in the chosen site. Permission to place a bench in the cemetery must be made to the Parish Council through the Clerk. Once the selected sites are full no further benches will be permitted. There will be a charge for benches and this will also be decided by the full Parish Council and reviewed annually”.

  2. Human resources

  3. Finance

20/127 AGENDA

  1. Motion for the February 2021 meeting of Edwinstowe Parish Council

    Moved by Cllr John Peck
    Seconded by Cllr Celia Brooks

    “Edwinstowe Parish Council agrees to a revised committee structure with the intention of reducing the number of committee meetings. The new structure will consist of the following committees: Finance, Human Resources, Events, and Amenities. The Amenities committee will include the responsibilities previously held by the Cemetery, Allotments, and Parks and Open Spaces committees. The H R committee will include health and safety in its remit in addition to personnel matters. The Planning committee will be abolished and planning applications will be considered at the full Parish Council meeting. The Chair of the Parish Council will determine which planning matters are placed on the agenda, but will normally only include those developments of more than one dwelling, any applications where objections have been received from residents and any application which falls within the conservation area. Committee meeting dates will be set following the Annual General Meeting each year. Finance will meet four times each year, Human Resources four times (plus any necessary additional meetings), Amenities five times, Events a minimum of two times and as necessary. The new structure will commence from the May 2021 AGM, but the arrangements for planning will commence at the March Parish Council meeting.”

  2. Shared Access Barrier

  3. Election

  4. Village Hall Toilets

  5. Dog Bin Paddock Close

  6. Thoresby Memorial

  7. Bowe Radio

  8. Car Park lighting columns

  9. River Maun Conservation Area

  10. Model Code of Conduct

  11. Winding Wheel

  12. CCTV

  13. Accessibility – Sherwood Forest

20/128 Correspondence

  1. Edwinstowe Cricket Club
  2. NSDC residential parking standards
  3. Resident – lamp post East Lane car park
  4. River Maun Bridge Consultation

20/129 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

20/130 INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT (if applicable)
08.01.2021 Trade UK Amenity materials £8.52
08.01.2021 Salaries Wages £3,865.05
08.01.2021 NCC Pension £1,904.86
08.01.2021 Trade UK Christmas lights £149.00
08.01.2021 Worksop Van Hire Van Hire £120.00
14.01.2021 Worksop Van Hire Van Hire £120.00
18.01.2021 HMRC HMRC/NIC £1,570.69
18.01.2021 NSDC Election £5,243.78
18.01.2021 Trade UK Amenity materials £95.87
20.01.2021 Worksop Van Hire Van Hire £120.00
22.01.2021 Salaries Wages £2.056.43
25.01.2021 Chapel Street Telecoms £130.32
25.01.2021 DA Williams Electrics – Car Park £305.00
26.01.2021 Nottinghamshire Fire Extinguisher service £5.58
26.01.2021 Worksop Van Hire Van Hire £120.00
27.01.2021 NALC Annual subscription £854.07
27.01.2021 Viking Stationary £17.24
27.01.2021 Trade UK Amenity materials £90.67
27.01.2021 Tag Hosting Chrome £57.18
29.01.2021 Trade UK Amenity materials £63.67
29.01.2021 City Signs & Print Dibond signs £59.40
29.01.2021 Tag Hosting Chrome 2021 £21.60
01.01.2021 Helping Hand Co Litter pickers £95.38

20/131 DIRECT DEBITS FOR APPROVAL

DATE DESCRIPTION AMOUNT inc VAT
06.01.2021 UK Fuels Ltd Fuel Card Charges £3.60
18.01.2021 Sage Software Ltd Payroll software £20.40
20.01.2021 UK Fuels Ltd Petrol/Diesel £83.33

20/131 INCOME

DATE DESCRIPTION AMOUNT inc VAT
08.01.2021 VIA High Street lights £425.93
22.01.2021 Cemetery £1,005.00
25.01.2021 Grant £1,000.00
27.01.2021 Cemetery £180.00
29.01.2021 Cemetery £150.00
01.01.2021 Cemetery £130.00
02.01.2021 Cemetery £720.00
  Total £3,610.93

BANK BALANCE   £77,997.85

20/132 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT; BULLET POINTS SENT TO THE CLERK PRIOR TO MEETING)

20/133 CONFIDENTIAL MATTERS

To resolve to exclude the Press and public from the following item(s) in accordance with The Public Bodies (Admissions to Meetings) Act 1960.

20/134 DATE OF NEXT MEETING: Tuesday 9th March 2021.

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