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Edwinstowe Parish Ordinary Meeting Agenda December 2019

Find out what we will be discussing in our next Parish Council meeting.

Dear Councillor

You are invited to the Ordinary Meeting of the Council to be held on Tuesday 10th December 2019 at 7.00pm in the Council Chamber, Village Hall, Edwinstowe.

19/097 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

19/098 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

19/099 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

19/100 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON 12th NOVEMBER 2019

19/101 MATTERS ARISING FROM PREVIOUS MEETINGS

19/102 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)

19/103 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

  1. Events Committee
  2. Cemetery Committee
  3. Planning Committee
  4. Meeting dates for; Parks & Open Spaces, Health & Safety, Working Party, Personnel, Finance

19/104 AGENDA

  1. Grass Cutting Contract
    - Awareness of Contract
    - Options for new contract
  2. Book Festival
  3. Constitution
  4. Standing Orders

19/105 Correspondence

  1. RSPB – Bird Boxes
  2. NALC – Strengthening Police Powers
  3. Sherwood Forest Book – Ian D Rotherham
  4. Local Electricity Bill
  5. Car Parking East Lane
  6. NSDC - Structure
  7. Parish & Town Council Initiative fund
  8. Edwinstowe Conservation Area Appraisal
  9. Hall Talk
  10. Newark Book Festival
  11. Nottinghamshire Building Preservation Trust
  12. Nottinghamshire County Council – Planning Consultation
  13. NSDC – Planning Committee Agenda
  14. Housing Development Allocations - Edwinstowe
  15. Sustainable Futures and Community Woodland
  16. NALC – association of councils funding bulletin
  17. NALC – Grievance Procedure
  18. Forest Live
  19. Village Hall MGT Committee - AGM
  20. VE Day Events
    Chair requested that an events meeting with an agenda to take place in February 2020 to discuss with partners, plans to celebrate this national event.
  21. Forestry Commission – Volunteer Sessions
  22. NALC Legal Update
  23. Website Contact – East Lane Car Park Lighting
  24. Edwinstowe Cricket Club
  25. Miss Mansfield
  26. Parish Questionnaire
  27. AJ Ball Consulting
  28. NALC – Guidelines Loneliness
  29. Frack Free Sherwood Forest & Edwinstowe
  30. NALC – Purdah Period
  31. RCAN – Events Guide
  32. NCC – Planning Guidelines
  33. VIA – High Street Road Closure
  34. NALC – Employment Update

19/106 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

19/107 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
14.11.2019 Staff Salaries 15.11.2019 £3,791.61
14.11.2019 NOTTS CC Interpretation Lectern £4,342.80
14.11.2019 City Signs & Print Christmas Banner £48.00
19.11.2019 Trade UK Plumbing materials £13.55
19.11.2019 Trade UK Plumbing materials £8.75
19.11.2019 City Signs & Print Road Closure Signs £58.32
19.11.2019 Trade UK Maintenance materials £56.80
19.11.2019 DA Williams Electrical Contractor £883.70
19.11.2019 PHS Group Village Hall Toilets £1,034.90
20.11.2019 PHS Group Public Toilets £228.89
21.11.2019 Chris Cobb Grave Digg £250.00
26.11.2019 Godber Christmas Entertainment £180.00
28.11.2019 Staff Salaries 29.11.2019 £1,970.78
29.11.2019 HMRC PAYE/NIC £1,411.87
29.11.2019 NCC Pension Pension November £1,638.36
03.12.2019 Bushby Magazine Delivery £200.00
04.12.2019 Dukeries Singers Christmas Performance £90.00
04.12.2019 Sherwood Forest Brass Band Christmas Performance £80.00
04.12.2019 Location Audio Christmas Marquee £575.00

19/108 DIRECT DEBITS FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
01.11.2019 DVLA Tax £22.75
01.11.2019 NSDC Cemetery £60.00
01.11.2019 NSDC Public Convenience £92.00
01.11.2019 NSDC East Lane Car Park £57.00
01.11.2019 NSDC West Lane Car Park £49.00
01.11.2019 NSDC Mansfield Road Car Park £68.00
06.11.2019 UK Fuels Petrol / Diesel £24.04
18.11.2019 Sage Software £19.20
20.11.2019 UK Fuels Petrol / Diesel £80.73
22.11.2019 Personnel Management Retained Services £120.00
25.11.2019 Better Connected Telecoms £87.20
30.10.2019 UK Fuels Petrol / Diesel £79.22

19/109 INCOME

DATE DESCRIPTION AMOUNT inc VAT
11.11.2019 Christmas Stall £20.00
11.11.2019 Cemetery Burial £120.00
12.11.2019 Cemetery - Memorials £150.00
12.11.2019 Cemetery – Burial £120.00
12.11.2019 Remembrance Wreath £17.00
14.11.2019 Cemetery - Burial £835.00
20.11.2019 Cemetery - Burial £250.00
22.11.2019 Christmas Pitch £30.00
22.11.2019 Christmas Stall £20.00
29.11.2019 Christmas Stall £20.00
02.12.2019 Memorial Bird Box £100.00
Total Cemetery – Burials £1,325.00
Total Cemetery – Memorials £150.00
Total Christmas – Stalls £60.00
Total Memorial Bird Box £100.00
Total Remembrance Wreath £17.00

19/110 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

19/111 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

19/112 DATE OF NEXT MEETING: 11th January 2020 AT 7.00 PM

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